What Are the Benefits of Time Management?

Time management refers to the process of realizing the flexibility and effective use of time by planning and using certain skills, methods and tools in advance, so as to achieve the set goals of individuals or organizations.

Time management

(Management Concept)

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Time management refers to the process of realizing the flexibility and effective use of time by planning and using certain skills, methods and tools in advance to achieve the set goals of individuals or organizations.

The study of time management has a long history. As if human society

They can arrange themselves and others to quickly adapt to any major change in workload and re-prioritize their work. They may see personal arrangements as the primary tool in their time management toolkit. They are more aware of the need to consider fluctuations in ongoing workload and change deadlines, and may reorganize work to achieve the best results ^[1]

1. Use time in a planned way. A person who does not plan time is tantamount to a plan failure.

2. Clear goals. Goals must be specific and achievable.

3. Prioritize things to be done according to priority. 80% of things require only 20% of effort. And 20% of things are worth doing and should be given priority. Therefore, we must be good at distinguishing these 20% of valuable things, and then allocate time according to the value.

4. Make a list of things to do from day to night.

5. Be flexible. Generally, only 50% of the time is planned, and the remaining 50% should be flexible time to deal with various interruptions and unexpected things.

6.Follow yours

1. Be consistent with your own values

You must establish your own values. If the values are not clear, it is difficult for you to know what is most important to you. When your values are not clear, the time allocation must be bad. The focus of time management is not on managing time, but on how to allocate time. You never have time to do everything, but you always have time to do the things that are most important to you.

2. Set clear goals

Success equals goals. The purpose of time management is to achieve more of what you want to achieve in the shortest time. You must write out 4 to 10 goals, find a core goal, arrange the importance in order, and then follow Set some detailed plans for your goals, and your key is to follow them.

3. Change your mind

Father of american psychology

Time management is a concept and a method. Everyone needs to manage time for themselves, but it is actually an enterprise that needs time management more because as a single person, if you do not have the concept of time management, you can go to work. He can still handle his own work, but as an enterprise, the concept of time management he needs is a whole. If this whole goes wrong, the entire company will be in an unhealthy state, because a company does not rely on a single person to run , But rely on the efficient cooperation of all employees in order to produce maximum benefits and value. It is not a problem for a single employee to work without time management, but if all employees do not have the concept of time management, it will cause huge losses to the company.

But because time management is a virtual concept, many people do not have a clear definition of time management, and time management is not just as simple as personally arranging your own schedule. There are many links in time management that need to be summarized and adjusted. Therefore, the enterprise must have a systematic concept of time management to penetrate the entire company's system, so the enterprise needs to improve the time management system, and it also needs to provide employees with a means to learn time management. The method of learning time management is nothing more than two ways. One is to create your own training department to train employees, or you can spend money to hire a training company to train employees. Another way is to use some tools that can strengthen employees' time concept. The first way is to give employees a way. The second way is to force employees to use tools to shape their work habits. I personally think that the second method is better than the first method, because even if you spend money to hire someone to train employees, you still need to face implementation problems after training. Therefore, it is better to find a management tool for employees to use directly and implement it directly to the implementation level.

For example, as a company leader, I can directly let employees report work to me through WETASK. Any work tasks I assign are also assigned through WETASK. All work details are reflected in WETASK. What work should be completed at what time? Report, summarize, and more on tasks. After a long time, employees will develop a good reporting habit, eliminating the need for managers to emphasize time management alone.

1. Get started. "That's right, that's the word. The first thing we need to do is get started," said Wendy Kaufman, CEO of Balancing Life Issues (the company is based in Ossining, NY). If you want to write something, please sit down and write at least the first paragraph. As long as this matter can be started smoothly, the subsequent things will come naturally.

2. Set clear goals. To create a list of work items, it is best to combine the schedule and figure out what must be done each day.

3. Make detailed records of your work. "This helps to analyze your time usage. From the work log you can see which job is taking more time, which job is taking the least time, whether you have achieved your job goals, and what you can do to be efficient. Higher. "Pam O`shea suggested (Pam is the President of Performance Insights and a member of the American Management Association Time Management Forum).

4. Batch process emails and calls. Do you, like most people, randomly process incoming calls and email messages every day? If you always want to deal with these things in the first place, your working hours will become fragmented and it will be difficult to do things efficiently. O`shea's advice to us is: "Centralize the check and response of emails and calls in a certain period of time." In order to manage these communications, "please use the telephone tools and Email system. "

5. Simplify complexity. " Dividing complex tasks into small, simple units for processing," explains Dr. Tytel, "can't be delayed because of the complexity of things, because complex tasks cannot be done at once.

Kaufman made a parable with the incident of cleaning the room. You may not have enough time to clean the entire room, but you can choose to do some cleaning according to your available time. "If you have 20 minutes, you can clean a drawer or a cabinet. If you have 40 minutes, you can organize your closet or closet. If you have an hour, maybe you can clean up the entire room," she said.

6. Prioritize your work. Dr Tytel said: "We need to understand the difference between urgency and importance." You should probably list all the things that must be done, what should be done, and what you want to do in a day, and then follow the urgency and Sort by importance.

7. Set aside some time to do nothing. If you are used to having a full day's schedule, you may not have time to think and prepare before doing things, and the process may be very valuable, Kaufman suggests. If you do everything strictly according to your schedule from start to finish, it may be useful to allow yourself 20 minutes to relax, reflect, and plan ahead. Dr Tytel added: "It takes time to plan your work or project, and to follow them strictly."

8. Don't overload your work. "People are overtired, especially Americans," Kaufman said. Tytel agrees with Kaufman, and she suggests that if you feel like you are down to half your normal level, you should take a good rest first. "Plan for relaxation and recovery, and if we don't even take care of ourselves, then we may not be able to do anything else," she said.

9. Know when you should say "no". Dr. Tytel said that many people are afraid to let their supervisor know how busy they are, but it is important that you justify yourself if you are too busy.

10. Know when you need help with Time Management and where you can get it. "We can find related books in libraries and bookstores," O`Shea pointed out. Reading any of these books can help you summarize and evaluate your time management skills, and then discover which areas have room for improvement.

Kaufman said that if you find yourself having time management problems and are not good at it, usually, it means that you are a relatively right-brained person, then you have to admit that you don't have the talent to manage time planning. For you External help may be needed. You can consider taking related courses or taking other skills improvement training, take time management as a skill to learn, and review this information from time to time. ^[3]