What Does a Residence Hall Director Do?

Chengdu University Student Dormitory Student Management Committee (referred to as "Student Residential Management Association" or "Residual Management Association") is organized under the guidance of the school's leaders and the Student Affairs Office, with the guidance of "self-management, self-education, and self-service" With the aim of "serving the students on campus wholeheartedly" and the goal of "creating a tidy, beautiful, safe, comfortable and civilized dormitory environment", it assists the management of student dormitory student organizations.

Chengdu University Student Dormitory Student Management Committee

Chengdu University Student Dormitory Student Management Committee was established in 2006.

Publicity Department (New Media Operation Center)
Responsible for the publicity work before and after the various activities. Mainly include: design, production and posting of posters; shooting of various events and conference photos as well as news gathering, writing and reporting; production and publishing of school student management committee publications (brochures); Chengdu University Orange House WeChat public platform Management and operation and updates of the official Weibo content; timely reporting and handling of the orange dormitory issues; assisting other departments in carrying out various activities.

Activities section

Management and improvement of the dormitory comprehensive service group; Responsible for the recruitment of volunteers and internal material statistics of the Student Housing Management Association; Provide and popularize the basic knowledge and skills of computer repair and maintenance on campus; visit various buildings at any time, Understand the needs of students and carry out other service work; be responsible for the compulsory fire brigade section of the dormitory with the supervision department and assist other departments to carry out various tasks.

Safety Supervision Department (Safety and Health Inspection Department)
Assist the student dormitory management center to carry out a series of work such as dormitory safety and health inspection; organize and conduct regular dormitory safety and health spot checks and major inspections; be responsible for the collection and handling of dormitory building issues; be responsible for the update of the contents of the post boards and information security Responsible for the recruitment and post-management of the student building manager; responsible for the management of the dormitory volunteer fire brigade and the implementation of various fire drills and lectures; assist other departments in the development of various activities.

Administration Department < br Responsible for receiving, sorting and archiving all kinds of materials (meetings, work summary and plans, event materials, etc.) of the Board of Management; responsible for the application, staffing and notification of the places of the Board of Management; Arrange and organize meetings and conferences; Responsible for the file construction of all members of the Board; assist in improving various rules and regulations, and supervise the implementation and implementation of the system. It has three major functions of supervision, assessment, reward and punishment, and improves and implements the assessment, reward and punishment system of the board of directors. It is mainly responsible for inspecting and supervising the interior of the board of directors, and conducting fair and impartial meetings and activities of other departments of the board of directors, Attendance and assessment are performed on duty, participate in the planning of activities, assist the residential management center to maintain the order and discipline of various activities, organize the registration of activities to make various inspection records, and archive data.

Equity Department

The Rights and Interests Department is a student rights protection department with the purpose of "maintaining the legitimate rights and interests of student dormitories, improving students' awareness of maintaining their legitimate rights and interests, building a bridge between students and residential management centers, and building a civilized and harmonious dormitory environment." Responsible for collecting, accepting and recording students 'rights protection claims, providing channels for students' rights protection; popularizing campus rights protection and legal awareness related knowledge.

The main tasks are: the operation of some public accounts, answering dormitory questions, preparing a school-wide dormitory inspection report, carrying out rights and interests activities, collecting rights claims, registering activities, and publishing related activities.

Department of External Relations <br Responsible for organizing and carrying out internal activities on a regular basis; Responsible for liaison between the Board of Management and students' organizations inside and outside the school;

"Civilization Bedroom" Activity Month

"Civilization bedroom" activity month ^[1]

2018 Leadership Team

department	Name	Remark
Bureau	Shen Ling, Mao Zefu, Wu Caihong
office	Tu Zhenrong, Yang Liping
Publicity Department	Xie Xinzheng, Li Ruiquan, Liao Wenjie, Jing Xiaohui
Discipline Inspection Department	Li Linyi, Xiao Peng, Long Junlin
Outreach Department	Liu Ningyu and Li Xuerui
Ministry of Security	Chen Juping, Zhao Huan, Chen Yi
Service department	Deng Xiaoqiu, Yang Xiaoqu, Shi Xianli
Equity Department	Deng Yajun, Zhong Qi, Xu Wenmin

2019 Leadership Team

department	Name	Remark
Bureau	Yang Xiaoqu, Tu Zhenrong
Administration	Wang Shiwen, Li Linzhi, Yu Tao, Li Jingrong
Ministry of Security	Wang Liang, Chen Jie, Song Junlong, Liao Haisong
Activities section	Liu Jingting, Zhang Yali, Zhao Zhihao
Equity Department	Wang Jifang, Liang Yurou, Xiao Xiyan
Outreach Department	Chen Xiang, Chen Jia
Publicity Department	He Yuyan, Ding Qi, Kang Qian

Full name: "Charter of Student Management Committee of Chengdu University Student Dormitory"

In order to promote the construction of the campus civilization of Chengdu University, create a clean, beautiful and comfortable living environment for the majority of students, cultivate students' good habits of civilization, discipline, love of labor, and strengthen the collective spirit of unity, love and cooperation among students Under the care and guidance of school leaders, student offices and logistics service companies, a student dormitory student management committee that implements self-service, self-management, and self-education has been established.

Chapter I General Provisions

Article 1: Name: Student Management Committee of Chengdu University Student Dormitory (abbreviation: Residential Management Committee)

Article 2: Organizational Leadership: The residential management committee is under the guidance of the Student Office and Student Dormitory Management Center.

Article 3 Office Location: Room 136, Building 10, Student Dormitory

Article 4 Nature: The Residential Management Committee is a student self-service organization established under the leadership of the school's student office and residential management center to strengthen the safety, fire protection, health, and cultural construction of student dormitories.

Article 5 Purpose: To serve the students on campus wholeheartedly and assist the student dormitory management center to manage the student dormitory

Article 6 Guiding ideology: self-education, self-management, self-service

Article 7 Objectives: To create a clean, beautiful, safe, comfortable and civilized dormitory living environment

Chapter II Organization and Functions

The first management committee consists of the administrative department, the propaganda department, the outreach department, the safety supervision department, the activity department, and the equity department.

Article 2 Duties of members and departments

Director of the Board of Management: fully implement the rules and regulations of the Board of Management, regularly preside over the corresponding meetings of the Board of Management, preside over the daily work and major activities of the Board of Management, and fully represent the Board of Management.

Deputy Director of the Board of Management: Assist the director to lead the daily work of the department in charge, guide, supervise and coordinate the daily work of the department in charge, preside over the meetings of the department, and regularly report the work of the department in writing.

Assistant Director: Assist the director to handle the daily work of the Board of Management, and be responsible for liaison, organization and cooperation with other student institutions in the school.

Office: Responsible for collecting, sorting and archiving all kinds of materials (meeting records, work summary and plans, event materials, etc.); responsible for venue applications, personnel arrangements and notifications for various activities of the Residential Management Committee; And presiding; responsible for the archives construction of all members of the Board of Management; responsible for the financial management and income and expenditure of the Board of Management; assist in the improvement of various rules and regulations, and monitor the implementation and implementation of the system.

Discipline Department: Responsible for attendance of various meetings and activities of the Board of Management; assist in improving and implementing the "Reward and Punishment System of the Board of Management".

Publicity Department: responsible for the promotion of various activities, the design, production and posting of posters; the production and publishing of the publications of the Board of Management; the collection, writing and reporting of news for conferences and events; Poster promotion in other areas; responsible for the management and update of the residential management committee from the media (Weibo, WeChat, etc.).

External Relations Department: Responsible for organizing and carrying out internal activities on a regular basis; Responsible for liaison between the Board of Management and student organizations inside and outside the school;

Safety and Health Supervision Department (abbreviation: Safety Supervision Department): responsible for conducting regular safety and health spot checks on school dormitories and regularly organizing dormitory safety and health inspections; assisting student dormitory management centers to carry out dormitory safety and health inspections; responsible for "psoriasis" in dormitory buildings Clean up; responsible for the organization and implementation of the "civilized bedroom" appraisal activities; responsible for the management of the school's student building manager.

Service Department: Responsible for the computer repair service for dormitory students; Responsible for popularizing the basic knowledge of computer repair and maintenance on campus; Conduct a questionnaire survey on the service needs of residential students, research and carry out other service work.

Rights and Interests Department: The Rights and Interests Department is a student whose purpose is to "maintain the legitimate rights and interests of student dormitory groups, improve the awareness of the majority of students about maintaining their legitimate rights and interests, build a bridge between students and residential management centers, and build a civilized and harmonious dormitory environment." Rights protection department. Responsible for collecting, accepting and recording students 'rights protection claims, providing channels for students' rights protection; popularizing campus rights protection and legal awareness related knowledge.

Chapter III Regular Meeting System

In order to promote the standardization of the conference committee system and comprehensively promote the smooth development of various work and activities of the conference committee, this system is specially formulated. All departments of the Board of Management shall fully implement this system.

Article 1 Ministerial Conference System

The Ministerial Conference of the Board of Management is held once a week. The meeting is chaired by the director of the Board of Management. The Deputy Director of the Board of Directors, assistant directors and ministers (deputy ministers) of the Board of Management shall attend the meeting. The attendance system will handle.

The meeting implemented the principle of democratic centralism. Participants spoke freely during the meeting and fully expressed their opinions and views. All departments shall resolutely implement the resolution passed, and shall not change it without authorization.

The attendance of the Ministerial Conference of the Board is the responsibility of the director of the office. The meeting should be serious and efficient.

If there are special circumstances that make it impossible to attend the Ministerial Conference of the Board of Management, you should ask the Director of the Board of Management for leave in advance, and you may not attend the Ministerial Conference after approval.

After each meeting, the office environment should be kept clean; when leaving the office, the power should be turned off and the windows and doors locked. Do not move any documents or materials in the office without permission.

Article 2 The system of meeting of all cadres of the Board of Management

All the cadres of the Board of Management are held once a month. The office applies for the classroom and presides over it, and all members of the board will attend.

At the meeting, the office announced the results of the month's assessment. The ministers of each department summarized the strengths and weaknesses of the department's work in the previous stage and made clear the direction for improvement. The director of the board of directors summarized the work of the board of directors in the month and clearly pointed out the priorities for the next stage.

The conference implemented the principle of democratic centralism. Participants should fully express their opinions and views on the work of the Board and make suggestions for the future work of the Board. The resolution adopted shall be resolutely implemented and shall not be altered without authorization.

The office is responsible for the attendance and attendance of all cadres of the Board of Management, and keeps the corresponding records of late and absent persons as well as the minutes of the meeting.

If there are special circumstances in which you cannot attend the meeting of all cadres of the Board of Management, you should ask the department minister in advance for a written leave, and you can not attend the meeting after approval.

Article 3 The regular meeting system of each department of the Board of Management

In order to strengthen the management work of the Board of Management, improve the efficiency and quality of the work, and comprehensively promote the smooth and effective implementation of the work, the Board of Management requires the departments to hold regular meetings in a timely manner. The specific provisions are as follows:

Departments of the Board of Management shall hold a meeting of department officers once a week for specific work. The regular meeting time, regular meeting place, etc. are determined by each department.

The regular meeting is chaired by the minister of the department, and all deputy ministers and officers should attend the meeting. If necessary, the director and deputy director of the residential management committee can also come to the venue to guide the work.

At the regular meeting, the ministers of all departments should summarize the work of the previous period, communicate the resolutions of the ministerial meeting of the host committee and the meeting of all cadres, and make the next stage of work arrangements in a timely manner.

Meetings must be more efficient and serious, and must not gossip about things that have nothing to do with the subject of the meeting. After the meeting, you can have some entertainment activities to deepen mutual understanding.

Attendance at meetings of department officers is the responsibility of each department. The office may send personnel to conduct spot checks on departmental officer meetings. If there are major work activities, the office should conduct a comprehensive and timely assessment meeting to ensure the smooth development of work. The assessment content includes the attendance of department members. At the same time, each department should make a summary of the meeting, and the office will submit a summary of the meeting assessment. All meeting assessment information will be filed by the office for future reference.

If there are special circumstances that make it impossible to participate in the regular meeting of this department, I should take a written leave in advance from the minister of each department, and may not participate in the regular meeting of the department after approval.

Article 4 Work coordination meeting and summary conference system before and after various large-scale events

(I) Work coordination meeting system

Prior to large-scale events such as the Dormitory Culture Festival and the Civilized Dormitory Competition, in order to arrange various tasks in a timely manner and ensure the smooth and effective development of major events, the Board of Management decided to hold a comprehensive coordination meeting of the work of all departments in time before each major event. The specific provisions are as follows:

The work coordination meeting is chaired by the director or deputy director of the Board of Management. All members of the Board of Management must attend and invite the relevant leaders to speak.

At the conference, the deputy director or the minister in charge of the activity department made a comprehensive distribution and arrangement of the related work in the event, and submitted written materials to the leadership of the residential management center for approval.

The meeting must be more efficient and serious, and must not say anything during the meeting that has nothing to do with the subject of the meeting.

The attendance work of the work coordination meeting is the responsibility of the office of the Board of Management. The late and absent personnel shall take appropriate records and record the meeting at the same time. All meeting materials shall be collected and submitted to the office for record and archival.

If there are special circumstances that make it impossible to participate in the work coordinating meeting, a written leave should be requested in advance from the ministers of various departments, and the meeting may not be attended after approval.

(2) Summary of the conference system

After the large-scale events such as the Dormitory Culture Festival and the Civilization Dormitory Competition, in order to summarize the experience in a timely manner so as to achieve better results in similar activities in the future, the Board of Management decided to hold a summary meeting in time after each major event to summarize the experience. , And complete the award evaluation. Under specific regulations:

The summary conference is led by the residential management center and chaired by the director of the residential management committee. All members of the residential management committee must attend.

At the conference, the person in charge of the competent department made a comprehensive summary and report on the related issues in this activity, and submitted written materials.

The person in charge of the office made an assessment report on the work of the residential management committee in this event, and submitted written materials.

The commendation and evaluation work is in the charge of the Office of the Board of Management. Relevant personnel of the office should initially draw up a list of awards in accordance with the principles of rigor and fairness. The person in charge of the office will announce the list of awards of the hostel management committee for the event at the summary meeting and submit it to the leadership of the hostel management center for approval.

Meetings must be more efficient and serious, and must not gossip about things that have nothing to do with the subject of the meeting.

The attendance work of the summary conference is the responsibility of the office of the Board of Management. The late and absent persons shall take corresponding records at the same time as well as the minutes of the meeting.

If there are special circumstances that make it impossible to participate in the work coordinating meeting, a written leave should be requested in advance from the ministers of various departments, and the meeting may not be attended after approval.

Remarks: Before the host conference is held, the host office will determine the specific time and location of the meeting, and notify the departments of the meeting time

And location. Various departments actively put forward constructive opinions on the actual situation of the dormitory at the conference, and summarized each meeting.

The director and deputy director urged all departments to implement the passed resolutions.

Chapter IV Activity Approval System

Article 1 This chapter applies to all departments under the Board of Management.

Article 2 The purpose of this system is to improve the level of information communication within the Board of Management Committee, strengthen the feasibility of activities, and promote the normalization and standardization of the work of the Board of Management.

Article 3 The approval process for various activities of the Board of Management:

Before the activities of the Board of Management, each department shall submit a complete plan for related activities. The plan should at least cover the basic contents of the overall event introduction, event time flow, sponsoring and assisting departments, funds and material budget. If necessary, the plan should also include a feasibility analysis of the event.

The person in charge of this department should carefully fill out the "Approval Form for Chengdu University Student Housing Management Association Activities" and submit the plan and the approval form for review to the deputy director for review. The event plan and the event approval form must be signed by the person in charge of the department.

After receiving the activity approval form and activity plan letter, the deputy director should study and discuss the activity at the cadre meeting, and fill in the formal approval opinions on the activity approval form.

If the conference passes a resolution to approve the event, the event approval form and event plan should be submitted to the residential management center for approval in a timely manner, and the activity can be officially launched only after it has been signed and approved by the leadership of the residential management center.

Article 4 If the cadre meeting of the Board of Management is discussed and the application for this event is not approved, the person in charge of the department may communicate with the director, modify and enrich the event plan, and apply again. However, the department shall unconditionally abide by the resolutions made by the conference and the instructions given by the leaders of the residential management center.

Article 5 The head of each department shall report the progress of the event to the residential management center in the process of the activity, and accept the opinions and suggestions of the residential management center and the director and deputy director with an open mind.

Article 6 Each department of the Board of Management shall consciously maintain the image of the Board of Management when carrying out its activities, and shall not deliberately or by gross negligence make any actions that would undermine the good image of the Board of Management.

Chapter V Semester Assessment System

Article 1 Examination of Director and Deputy Director

The assessment of the director and deputy director of the residential management committee is based on a comprehensive score of 100 points by the leadership of the residential management center in combination with work attitude, work performance, academic performance, and attendance at the conference.

Article 2 Ministerial Assessment

The assessment of each minister includes attendance (10%), office member scoring (30%), residential management center scoring (20%), director scoring (20%), deputy director scoring (10%), and minister scoring (10%) Four parts. 100 points for each part.

The office of the minister is responsible for the attendance of the minister, and the deputy director is responsible for the statistics of the assessment results at the end of the semester.

Article 3 Assessment of Department Officers

The assessment of the officers includes attendance (20%), the director's score (40%), and the office's score (20% each). 100 points for each part.

The office is responsible for the attendance of the officers, and the statistics of the assessment results at the end of the semester are the responsibility of the office, which is finally announced.

Article 4 Assessment Rules

The scoring of each department should be based on the actual work situation of the student in the current semester, and the students should be objectively scored in terms of how much work the student has participated in, the quality of the work done, and the enthusiasm for doing things.

Attendance accounts for 20% of the total assessment score. One point will be deducted for one leave, 2 points for late arrivals, and 5 points for absences. If the work summary and plan are not submitted on time, all the officers of the department will deduct 1 point, and all the officers of the department will deduct 2 points. The minister will double the points.

All participating cadres shall be relieved of their duties if: A. those who are warned by the school and those who are punished by the above; B. those who fail the annual assessment; C. major errors in various activities and meetings, which have a significant impact; D. Those whose January attendance score is lower than 50 points, or those who fail the attendance score for two consecutive months; E. If there are other dismissal cases, they shall be submitted to the director meeting for discussion before being implemented concretely.

The assessment results are classified as excellent (more than 85 points), good (75 ~ 85), passing (60 ~ 75), and failing (less than 60 points). Only the students who are outstanding in the annual assessment are eligible to participate in the title of outstanding student cadres.

In the semester summary meeting, the assessment results are generally divided into good or above departments, the outstanding departments are awarded the corresponding excellent certificates, and members can get the letter of appointment issued by the department after leaving office.

Chapter VI Cadre Appointment and Removal System

Article 1 Basic Requirements for the Post of the Executive Committee

In terms of personal ideology and politics, the cadres of the Board of Management shall be mature and stable, with a decent work style, firm principles, strong organizational discipline, and no record of disciplinary violations.

The cadres of the board of directors should be able to correctly handle the relationship between study and work, so that both work and study are correct, and student cadres should never be encouraged to ignore or abandon their studies for the work of the board of directors.

The cadres of the Board of Management shall have strong organizational skills, communication skills and coordination skills, and be able to actively, planned, targeted and efficiently complete their duties in their work.

The deputy director and above cadres of the residence management committee should have relevant work experience, that is, more than half a year's work experience in the relevant department of the Chengdu University Student Residence Management Association, and have good work performance.

The cadres of the board of directors should have the enthusiasm to actively participate in the work of the board of directors, have a broad base of the masses, have a strong sense of responsibility and a hardworking spirit.

Passed the cadre election and pre-assessment evaluation of the cadres.

Article 2 Duties of the Board of Management

The cadres of the Board of Management Committee should take their work seriously, start and end in good faith, and do not care about personal gains and losses, and serve students as their work goals and guiding ideology;

The cadres of the Board of Management will resolutely complete the tasks arranged by the organization, and each student cadre shall be responsible for the completion of their work;

The officials of the Board of Management will always communicate with the leaders of the Board of Management and the Center of the Board of Management, communicate and report on the current status and work plan of the department, and seek help and suggestions from superior leaders.

The cadres of the board should always communicate with the members of the department to understand their difficulties and obstacles in the work, and patiently guide them to complete their work and establish a good relationship between superiors and subordinates; at the same time, the cadres of the board should pay attention to training the backbone officers So that it can improve students' ability to work in practice.

The officials of the board will pay attention to the overall work and operation of the board, sincerely point out the deficiencies in the work of the board, and actively submit appropriate work opinions and suggestions to the board of the board, so that the board can truly do To serve the majority of students, continue to develop, endless.

Article 3 Disciplinary Discipline

The officials of the residential management committee shall strictly abide by the national laws and regulations, school disciplines and rules, and the rules and regulations of the residential management committee;

The cadres of the Board will obey the overall arrangements of the Board, and can actively cooperate with other departments to work together and resolutely implement all decisions made by the Board of the Board;

The cadres of the board of directors shall maintain the good image of the board of directors and shall not do anything that would detract from the image of the board of directors.

Article 4 Authority for Appointment and Removal of Cadres

The management committee will work under the guidance of the management center and has the final decision-making power for cadres appointment and removal.

The ministerial-level cadres of the functional departments of the Board of Management implement an appointment system. At the end of each school year, ministerial-level cadres of the Board will be recruited fairly and openly to all members of the Board through open recruitment. The term of the ministerial cadres of the Board is one year.

The appointment of the cadres of the board of directors can only be executed after being approved by the board of directors of the board of directors. All cadres and officers will resign in October of the following year. Members of the Board of Management will have to work in the Board of Management for one year before issuing certificates and issuing relevant extra points.

Article 5 Deployment of cadres

1. The incumbent cadres of the Board of Management may apply to the director of the Board of Management for a change of position in one of the following circumstances:

Can't perform the duties well for the current job, lack the ability and motivation to carry out existing work, and have a strong ability and interest in other jobs;

Can't handle relations with student cadres in this department well;

There are other special reasons for job deployment.

2. The procedures for the deployment of cadres are mainly divided into two situations, one is that the student cadre himself submits a written application to the director for job replacement, and the other is that the bureau directly allocates cadre work depending on the status of the work.

Individuals who apply for the transfer should first submit a written application to the director stating the reasons for the application and the willingness to change. After the director has studied and decided, he will decide whether to approve the transfer. If the deployment is approved, it should be reported to the residential management center in time and filed in the office.

When directly deploying cadres, the director must obtain the opinions of the cadres themselves and relevant department cadres in advance.

After the official deployment of cadres, they should report to the residential management center in time and file in the office.

Article 7 Removal of cadres

1. The incumbent cadres of the board of directors have one of the following circumstances, and the director of the board of directors shall promptly remove his post:

Violate the "Statutes of the Student Management Committee of Chengdu University Student Dormitory", or be punished accordingly for violating school rules and discipline;

The cadres were seriously negligent during their tenure, and major mistakes were made in their work, which caused a relatively bad impact;

A cadre neglects his duties or has limited abilities in his post, and is too lazy to perform or fail to perform his cadre duties; the attendance score is lower than 60 points twice, and he is dismissed;

The improper conduct of cadres' daily words, deeds, and behaviors seriously damages the good image of the residential management center and the residential management committee in their work;

The cadres of the Board of Management have made relevant economic errors in specific work. After investigation and evidence collection, the situation is true.

Other circumstances in which cadres should be removed.

Article 8 Procedures for removal of cadres

The director of the residential management committee should perform his duties of supervising cadres at all levels well. Once an individual cadre is found to have the above-mentioned behavior, he should report to the residential management center in a timely manner, start a corresponding investigation, and finally submit a detailed description of the situation.

After receiving the written report, the residential management committee shall take the initiative to organize an interview with the cadre to further determine the relevant situation. If the situation is true, the director shall propose the dismissal of the cadre and the deployment plan of the relevant successor within one week.

The director may directly investigate the cadres at all levels where the above-mentioned behaviors occur and propose the dismissal of the cadres and the deployment plan of the relevant succeeding cadres.

The director will inform the new cadre adjustment plan at the ministerial meeting and above. The participating members discussed and approved democratically, and the cadre adjustment plan became effective immediately after being reported to the residential management center for approval.

Article 8 Resignation of cadres

Incumbent cadres can apply for resignation from the Bureau of the Board of Management in one of the following circumstances:

(1) unable to adhere to normal work due to personal health reasons;

(2) Those who are unable to coordinate the relationship between work and study and whose performance has dropped significantly;

(3) Insufficient leadership and organizational ability to carry out related work normally;

(4) Can not handle interpersonal relationships with classmates well, and lacks a corresponding mass foundation in the work;

(5) Other reasons for failing to perform the duties of cadres.

Article 9 The resignation of an incumbent cadre shall be made in writing to the minister of the department, stating the reasons for his resignation. After studying the decision at the ministerial level and above, a decision is made whether to approve the resignation. If resignation is approved, it should be reported to the residential management center in time and filed in the office.

Chapter VII Daily Work System

The office makes regular statistics on the attendance of all staff of the hostel during activities and meetings;

If the organizational activities of each department require the assistance of other departments, they should first apply to the assisting department and submit it to the office for the record, which will be kept by the office.

The ministers shall obey the decisions of the director and deputy director, and shall report to the higher level in a timely manner, and the ministers shall also be responsible for the coordination between their own department and other departments;

Cadres at or above the ministerial level shall actively participate in activities that must be attended, and those who push them for no reason will be dealt with in accordance with the relevant provisions of this chapter;

All departments should complete their tasks in a timely manner according to quality and quantity. Those who fail to complete the initiative should explain and explain the reasons to their superiors as soon as possible. Workers will be given disciplinary warnings, dismissal, and other punishments based on the circumstances of the case without reason.

At the beginning of the semester, each department formulates the semester work plan, submits it to the director and deputy director for review and is filed by the office. The director makes unified coordination arrangements for daily work according to the work plan of each department, and is responsible for communicating and arranging emergency affairs and reporting to the residential management center in time Progress and completion of various tasks.

Each department shall carry out daily work in accordance with the submitted semester daily work plan, according to the description of the responsibilities of each department, and in accordance with the purpose of serving students. Each work shall be reported to the director in time and the activity summary shall be submitted on time.

Attend meetings and sign in regularly, and you must not be absent for no reason.

Any resolutions passed by the conferences of the Board of Governors must be submitted in writing to the director for review, and the director shall submit the corresponding recommendations to the Board of Directors for approval before being implemented.

The various written materials of the Board of Management must be duplicated. The originals shall be kept by the office, and the copies shall be kept by the departments themselves. At the end of the period, they shall serve as the basis for departmental assessment.

Chapter VIII Archives Management System

Article 1 Duties of Archives Management Department

The management of the board of directors is directly supervised and managed by the director of the board. The board office is the file management department of the board and reports directly to the director of the board.

The office shall promptly and proactively collect all files of the Board of Management.

The office shall supervise and guide the archival work of the various departments of the Board.

The office shall timely summarize, sort and classify the various files of the residential management committee and keep them well.

When all members of the Board of Management are in need of relevant archives during work, the office needs to provide relevant archives in a timely and complete manner.

Collection and transfer of files

Each department of the Board of Management shall collect and transfer the files in accordance with the following regulations:

(1) Relevant archives and materials of each activity (including regular office meetings at all levels, member meetings), such as event resolutions, notices, event summaries, or meeting agendas, must be held by the heads of all departments within 5 days of the official end of the event ( Or the person in charge of the event) is transferred to the office;

(2) Within 5 days after the completion of the recruitment process each semester, each department shall submit the registration form for new members and the internal communication information form to the office for archival management; the personnel files of the director and deputy director of the residential management committee shall be directly from the office Collect and organize. If there are personnel changes during the semester, the office must be notified within 5 days of the change, and the office should adjust and adjust the relevant files and materials.

(3) Each department must submit the semester work plan and work summary of the department at the first and last regular meetings of the residential management committee, and submit it to the office for management within 5 days after the discussion and approval of the bureau of the residential management committee.

(4) When the host committee holds or undertakes various activities, the director shall arrange a special person to follow up, evaluate the development and implementation process of the activity, and write a summary of the activity and an evaluation report within 5 days after the formal end of the activity, and transfer it to the office for record, Archive.

(5) If it is necessary to extend the transfer period under special circumstances, a written application must be submitted and signed and agreed by the director of the residential management committee.

Article 3 Safekeeping of Archives

During the process of archival preservation, all the departments of the Board of Management must ensure the completeness and effectiveness of archival records, avoid damage, fading and mildew of archival records, and must supplement and improve the incomplete archives in a timely manner.

Before receiving the archives of each department, the office must verify, register and organize all the archives, save them in a specific order, and make a unified record of the location of each file for query and management.

At the end of each semester, the office must organize, back up, and burn all electronic versions of the archives to a CD-ROM to prevent file loss due to system or hardware failure.

Article 4 Use of Archives

The scope of use of the records of the Board is limited to the Board. The relevant archival materials can only be opened to the public after being signed and approved by the director of the Board of Management. When members of the board of directors leave the board of directors, they can bring a copy of their personal personnel files as proof of the work of the board of directors.

When using the archives, no department or member of the Board of Management may delineate, alter, forge, damage, cut, or extract the files, do not copy or duplicate the files, or disclose the contents of the personnel file of the School Board of Management.

All departments should register in the office when lending files, and indicate the contents of the lending, the lending department, the borrower, the borrowing time, and the expected return time; the borrower must return the files on time, and the office staff will sign for the return. Paper media archives without corresponding electronic versions cannot be borrowed from the original archives, and only copies can be borrowed.

Article 5 Liability

I. All members of the Board of Management shall not violate the provisions of these regulations. If one of the following acts is performed, the office shall directly inform the Bureau of the relevant situation. After verification, the office shall urge and supervise the department that violates the regulations to make corrections within a time limit. At the regular office meeting, the director gave a notice of criticism to the relevant department and the head of the department:

(1) The department's archives are not under unified management and the archives management is chaotic;

(2) The files are not filed on time and the files are not transferred on time;

(3) The archives storage conditions do not meet the requirements and endanger the archives security;

(4) The borrowed files are not returned on time.

2. If all members commit one of the following violations, the office will report the relevant situation directly to the director. After the verification is clear, the office will order the offender (department) to make corrections within a time limit, and the director will punish the relevant department and the person in charge of the department accordingly. :

(1) Submitting relevant files and materials within a time limit but not submitting them;

(2) Refusing to file or hand over files, and to keep the files as their own;

(3) sketching or altering the files;

(4) Forging, destroying, cutting, or extracting archival materials;

(5) The file management personnel negligently performed their duties and caused file losses.

Chapter IX Financial Management System

Article 1: Chengdu University Management Committee has unified fiscal expenditures, and each department has no independent fiscal revenue and expenditure rights, and no independent fiscal operation and reserve rights.

Article 2: The Chengdu University Board of Management Committee is responsible for the financial work of the Board of Management, and is directly responsible to the director of the Board of Management. Other departments and individuals must not interfere.

Article 3 The financial management of the Board of Management adopts an advance payment system. According to the financial advance funds approved by the directors of all departments, the person in charge of activities shall ensure the reasonable use of funds and shall not waste or divert them to other purposes.

Article 4 If each department wants to carry out activities that require funding, large-scale activities should submit applications to the director one month ago, and small and medium-sized activities should submit applications at least 10 days before (including activity plans, detailed budget reports, and event organization personnel list). ) Audited by the director and filed by the office after approval by the director. The person in charge of the activity must hold a resolution signed by the director in order to obtain funds.

Article 5 If it is found that the funds may be overspent during the event, the person in charge of the event must first obtain the consent of the director, and the director can only apply for additional funding after the director's approval. If there are savings in the budget, the savings must be returned to the office in full, and the reason for the savings should be stated by the person in charge of the activity. If the situation is urgent and the advance approval procedure cannot be carried out and advance payment is made, after the completion of the activity, a formal invoice and emergency situation certificate will be held, and the director of the residential management committee will review and sign the agreement before reimbursement.

Article 6 Within two weeks of the end of the activity, the person in charge of the activity submits the final accounts to the office, and attaches the invoice issued (other small receipts cannot be invoiced if other valid receipts are required), and the back of the invoice indicates the owner, certification Person, event name and cost purpose. The fund settlement shall be reported to the director after being reviewed by the director.

Article 7 The person in charge of each activity must retain the instructions for the use of funds, regularly check with the office, prepare the financial statements after checking, and submit it to the director for approval and signature first. Expenses incurred without the signature of the director will not be reimbursed.

Article 8 The personnel in charge of financial work must be conscientious and responsible, so that their accounts are clear, funds are in place, and reimbursement is implemented. Report on the financial use of the board every month to the director.

Article 9 Financial revenues and expenditures are guaranteed to be open and transparent. The office shall announce the financial revenues and expenditures at the regular meeting of the residential management committee and accept the supervision of all members of the residential management committee.

Article 10 When there is a need for the Cultural Management Committee and the purchase of office supplies, the person in charge needs to write down the project content, use and total cost to the director for review first, and the financial management committee can sign and stamp before the expenditure.

Article 11 During the event or in other special circumstances, the fees paid in advance by the members of the Board will be endorsed by the handing-over staff and delivered to the office. The office will first transfer it to the director to verify the signature and then report it.

Article 12 The office keeps a detailed record of the amount and purpose of each fund allocated by the superior, and reports it to the director regularly; for various forms of sponsorship in the society, all the departments of the residential management committee must submit it to the office for accounting, not privately Possession, otherwise punished accordingly.

Article 13 The financial work of the office is subject to the supervision of the director, who has the right to supervise and inspect the work. All financial affairs of the Board of Management shall be used for special purposes, and unauthorized use is strictly prohibited. All personnel who violate the financial system shall be punished by warning, recording, and reporting to the director, depending on the seriousness of the circumstances.

Chapter X Supplementary Provisions

Article 1 The Articles of Association may be implemented only after approval by the leaders of the residential management center.

Article 2 The final interpretation right of this Articles of Association shall be vested in the Board of Management.

16-17 event pictures (14 photos)