What Is Personal Knowledge Management?

Personal knowledge management is a new concept and method of knowledge management. It can turn all kinds of materials and information at your disposal into more valuable knowledge, and ultimately benefit your work, study and life. Through the management of personal knowledge, people can develop good learning habits, enhance information literacy, improve their professional knowledge system, improve their ability and competitiveness, and lay a solid foundation for achieving personal value and sustainable development.

Personal knowledge management

1. To define "personal knowledge management" from a practical perspective, it generally refers to the process of individuals establishing a knowledge system through tools and continuously improving it, collecting, digesting, and innovating knowledge. English is Personal Knowledge Management.

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1. Can quickly find their favorites

1. Significance of cultivation: The management of personal knowledge is more important than the cultivation of habits, not the use of tools. Tools are best to reflect the solidification of good habits of excellent talents.

2. Difficulty: you may not see the effect in the short term, sometimes you do nt know how to classify it, important simple and boring operations that are considered meaningless, etc.

3. Practice: Recognize that the habit of forming a PKM is a process of adaptation at first, because a knowledge classification system must be created, and stored and classified according to certain rules; sometimes it is troublesome to know how to classify, and you ca nt see the effect for a while. give up. Therefore, this process must constantly tell yourself that persisting for a period of time will be effective, continue to collect, process, process, and digest data in accordance with the rules established by yourself, and continue to PDCA to achieve the "5S of knowledge": identification, positioning And so on to make your own

It should be said that file management is a kind of personal knowledge management. Using professional PKM software can save time and worry, and it is easier to develop good personal knowledge management habits.

From another perspective, the main carrier of uninternalized knowledge that individuals can access at any time is documents, while enterprises are more structured data; books are also carriers, but for individuals, their "management significance" Not big, it is necessary when the library is large; that is, the main source of knowledge for individuals is Office documents, web pages and

To be called PKM software, there should be at least four points:

1. There are perfect "knowledge classification system" functions, including statistics, arbitrary display order, and penetrating display and other functions not provided by Windows Explorer

2. Quick Search: It must be an index-based search, not a text scan. Best integration with Google, etc.

Most personal knowledge management software is developed based on the principle of a built-in web page editor. It is basically not related to Office documents and can only be used as an attachment at most; such as mybase, NoteExpress, master of data collection, PKM 2.

The broad definition of personal knowledge management (PKM) was proposed by Professor Paul A. Dorsey of the United States: "Personal knowledge management should be viewed as a set of problem solving techniques and methods that have both a logical conceptual level and a practical level."

A basic problem of knowledge management is the classification of knowledge. From an application perspective, the Organization for Economic Development and Cooperation (OECD) divides knowledge into

Personal knowledge management process

Professor Dorsey pointed out that in the actual operation of PKM, it involves the creation, classification, indexing, retrieval (search), distribution, and reuse of a certain value of knowledge. Among them, the seven skills and methods of knowledge management are necessary for knowledge workers in the 21st century and can be summarized as: the skills of retrieving information; the skills of evaluating information; the skills of organizing information; the skills of analyzing information; the skills of expressing information; Tips for ensuring information security and tips for information collaboration.

1. Techniques for retrieving information

When retrieving information, we must first determine personal information needs and information sources, and choose appropriate information retrieval techniques and methods. Personal knowledge management

Under technical conditions, personal knowledge management can make full use of a variety of readily available mainstream software and hardware tools, combined with other convenient auxiliary gadgets. For example, Microsoft Office, MS Outlook, Lotus Notes and ICQ, MSN and other commonly used software, as well as auxiliary maps such as concept maps, mental maps, web logs and Wikipedia wiki. The hardware includes personal digital tools such as mobile phones, notebook computers, and PDAs.

Based on the principles of simplicity, effectiveness, and economy, the structure of a personal knowledge management system includes two parts: an information network and a knowledge system.

1.Three-dimensional information network architecture

Getting a lot of useful information is the foundation of personal knowledge management. The information network represents the ability to collect information, the amount of data, and the quality of it, becoming the first influencing factor that determines the quality of knowledge output. Generally speaking, PKM should establish at least three aspects of information networks: interpersonal networks, media networks, and Internet resource networks.

(1) Interpersonal network

Interpersonal network is an invisible network and an important way for individuals to learn knowledge. The establishment and maintenance of interpersonal networks is not easy.

Personal knowledge management

Established, often becomes the source of the most direct and in-depth problem information. In interpersonal communication, you can learn a lot of knowledge in books, software can not learn-tacit knowledge. The wider the interpersonal circle, the better the quality of the people you interact with, and the more you can learn.

Therefore, we need to expand our circle of contacts and make full use of various software and hardware tools, such as ICQ, MSN, Email, mobile phones, PDA, etc., to be more friends with Plato, to communicate with friends, communicate and discuss, and improve ourselves.

(2) Media Network

The media is a real-time and wide-ranging source of information. Through television broadcast magazines and newspapers, you can often get the latest information and news from different corners. According to the needs of their own study and work, the frequently used media information is classified and identified. Pay close attention to the major media for a long time, let the collection of information become a system, rather than random temporary behavior. Make data messages from major media sources reach their work desks in time to promote the healthy development of their knowledge structure.

(3) Internet

The Internet is an important tool for people to learn. Being able to make full use of the powerful functions of the Internet to learn is an important sign of modern people. Regardless of website or newsletter, regardless of quality or quantity, Internet resources have surpassed existing single libraries and media. Effectively establishing a list of network resources and being familiar with the relevant resources will greatly improve work efficiency. To use the Internet for learning, you must make good use of search engine tools, make full use of IE's favorites, and regularly back up information. In addition, blogs, wikis and other web tools have also been used by more and more people as personal knowledge management systems.

2. Personal knowledge system architecture

Collecting data is only the first step in knowledge management. Next, we need to establish our own knowledge system architecture. Knowledge system architecture is simply a framework for storing knowledge. The systematization of the knowledge architecture helps to effectively store the collected data and quickly obtain it in the future.

(1) Classify the knowledge required for management

From a personal perspective, the knowledge resources that need to be managed are nothing more than the following:

Interpersonal resources (such as contacts, contacts, individual characteristics and specialties, etc.),

Communication management (letters, e-mails, faxes, etc.),

Personal time management tools (reminders, to-dos, personal memos),

Network resource management (website management and connection), file archive management, etc.

The classification of knowledge should be based on its own needs and based on the principle of "what information do I need and how can I find it fastest?" The professional classification of knowledge can be divided according to the professional subjects studied, or the classification method of library literature can be referred to. There is no need to delve into taxonomy, as long as you gradually figure out the best classification method of your knowledge base in practice according to your personal situation.

(2) Choose the right knowledge management tool

For individuals, different tools can be used for different information, and there is no need to use a unified entrance, as long as it is easy to use and suitable for you. Such as mail management, address book management, which is the most common part of personal knowledge management. There is also the management of knowledge content, which can use WIKI and BLOG.

(3) Establishing personal knowledge base

In the knowledge base, all knowledge is stored in a directory structure. You can set up a temporary directory to store information that cannot be processed in a timely manner and categorize it later to keep the knowledge base clean. In addition, file naming should be simple, clear, and well-known, supplemented by the principles of digital coding, time, and source. At the same time, it is also necessary to establish rules for file security, resource deletion and update, communication and sharing, and properly preserve them in the form of files, and gradually expand and improve in the future practice to establish their own knowledge structure system. In this way, the classified storage, search and operation of information resources can be facilitated, and confusion management caused by time passing and forgetting can be avoided, causing a lot of waste of resources.

After selecting an effective personal knowledge management tool, after categorizing and naming all resources, you can put your knowledge in batches into your personal knowledge base. Once a personal knowledge base is established, quick and easy access is essential. One solution you can learn from is web logs. Such personal publishing systems are now increasingly used as personal knowledge management systems. With the continuous enrichment of knowledge and the enhancement of capabilities, it is also necessary to continuously maintain and manage the personal knowledge base. Generally speaking, individuals should mainly do the following tasks: add new learning resources and knowledge categories; delete, modify and update some resources; further improve personal knowledge management guidelines; collaborative learning to exchange and share knowledge; the practical process of knowledge management And gradually improve the personal knowledge structure.

Purpose of personal knowledge management

(4) Applying existing knowledge

In personal knowledge management, we cannot focus only on the accumulation of knowledge and not on the release of knowledge energy. The starting point of knowledge learning and accumulation is the use of knowledge and the creation of new knowledge in the use and exchange of knowledge. In the use of knowledge, some traditional methods may be helpful for personal knowledge management, such as induction and deduction. If you want to make use of the existing knowledge, you can either summarize it based on a large amount of personal possession knowledge, find out the rules between things, and then apply it to practice to test this summary result, and then modify the summary from practice Knowledge; can also deduct the original knowledge to help new practice.

The method of utilizing knowledge in knowledge management is still in the exploratory stage because it involves factors such as the knowledge background, living environment, and values of different individuals. In general, applying knowledge can follow the rules below. The first is to collect knowledge and find the knowledge related to the problem, which is not difficult to achieve in the Internet era; then digest and absorb, that is, read relevant information, including consulting experts; establish a comparable model to professional knowledge Based on this, a comparison and evaluation plan is designed; the evaluation report will complete the knowledge application process. Among these models, the selection to support decision-making or conclusion is to complete the knowledge application. Brainstorming, professional forums, sandbox simulations and even chat conversations are also the preparation stages of knowledge application, which can help individuals to process knowledge and form a sense of rules for applying knowledge.