What Does a Meeting Planner Do?

The meeting plan is a conference document that makes systematic and thorough written arrangements for each of the elements that make up the meeting before the meeting is held. It is a planning official document. Conference programs are generally preset programs for large, medium or important meetings. Small-scale routine meetings held in general units can be arranged in advance through simple meeting plans or meeting notices. Formulate a meeting plan and make careful arrangements for the purpose, scale, time, location, facilities, content, agenda, schedule, organizational form, meeting documents, funding, and logistical services of the meeting before the meeting is held, which can promote the smooth progress of the meeting. Get the full expected effect. Some meetings also require approval from higher authorities, and the meeting plan can serve as an important basis for review and approval by higher authorities. Some conference programs can also play the role of notification, to inform the co-organizers or participating units to prepare for the necessary preparations.

Meeting plan

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The meeting plan is a systematic and careful written arrangement of the various elements that make up the meeting before the meeting

The preparations for the conference include: ^[1]

The conference program has the following characteristics: ^[2]

According to the nature of the meeting, it can be divided into the following three types: ^[3]

The meeting plan usually consists of five parts: title, beginning, main body, ending, and payment. ^[1]

1. Make scientific arrangements and consider comprehensive. The meeting plan is the basis for conducting the meeting. Before the meeting, the relevant regulations, procedures, and situations that may be encountered in all aspects must be considered and estimated. ^[1]

General meeting plan ^[2]

[Content requirements] Meeting name, meeting purpose, meeting agenda, meeting organization method, meeting size, meeting time and place, meeting report time and place, meeting schedule, meeting organization leader, meeting attendees and preparation requirements, contact of the meeting organizer Methods, conference notes, etc.

Large conference plan

[Content requirements] Meeting name, meeting purpose, meeting agenda, meeting organization method, meeting size, meeting time and place, meeting report time and place, meeting schedule, meeting organization leader, meeting attendees and preparation requirements, contact of the meeting organizer Methods, conference notes, etc.