What Are the Different Methods of General Ledger Management?

General ledger refers to the general ledger (General Ledger) also known as the general ledger. It is an account book that is used to open accounts based on general classification subjects, to register all economic businesses, to perform general classification accounting, and to provide comprehensive accounting information. The accounting information provided by the general ledger is the main basis for preparing accounting statements. Any unit must set up the general ledger.

General ledger

(L) The name of the general ledger account should be consistent with the name of the account title prescribed by the unified national accounting system. The general ledger has the characteristics of classified and summarized records. In order to ensure the correctness and completeness of the books and records, and to provide a complete index of accounting elements, enterprises should establish a general ledger according to their industry characteristics and the content of economic operations. The name of the general ledger account should be consistent with the national unified accounting system. The prescribed account titles are consistent.

(2) Select the general ledger format according to the needs of the company's accounting processing procedures. According to the Ministry of Finance's "Basic Accounting Standards", the format of the general ledger is mainly three-column, multi-column (diary ledger), checkerboard, and general account ledger. An enterprise may choose the format of the general ledger according to the needs of its accounting procedures.

(3) The external form of the general ledger should generally be in the form of book-entry books. In order to protect the security and integrity of the general ledger records, the general ledger should generally be in the form of a book. For units that implement computerized accounting, the general ledger printed by the computer must be consecutively numbered, bound into a book after verification, and signed or sealed by the bookkeeper, the person in charge of the accounting agency, and the person in charge of accounting to prevent separation. However, the general ledger of the account summary table can be loose-leaf.

General ledger voucher management

· Ensure the correctness of the manufacturing order through strict manufacturing control. Provide funds and transaction deficit control, check control, budget control, foreign currency translation error control, and check the latest balance and other functions to strengthen the timely management and control of business incurred.

· Design of the minimum number of keystrokes: Provide shortcut keys to automatically calculate the loan-to-credit difference, and to balance vouchers and loans as quickly as possible. If there is a foreign currency accounting, the third party can be automatically calculated by the two parties of the foreign currency, exchange rate and local currency amount.

· Frequently used vouchers and commonly used summaries can be called at any time, and red letter offset vouchers are automatically generated, which can help you enter vouchers more quickly and accurately.

· Provide cashier signature function to strengthen the management of cashier vouchers.

· Provide joint checking of original documents and detailed accounts.

· Increase the definition and entry of custom items in vouchers and subjects to increase the freedom of voucher entry.

· Can complete voucher review and bookkeeping, and can query and print bookkeeping vouchers and voucher summary tables at any time.

· Voucher filling authority can be controlled to subjects.

· Voucher audit authority can be controlled to the operator.

· Flexible printing functions.

· The introduction and export of standard voucher formats can complete the transfer of general ledger system vouchers in different machines:

Introduce: Introduce vouchers from other systems or general ledger systems on other machines in a prescribed format.

Export: Export the voucher in the general ledger system according to the specified format.

Copy: Copy the vouchers in the same version of the A / C set to other A / C sets in the prescribed format.

General Ledger Standard Ledger

· The following standard accounts can be provided at any time, and the latest data including unaccounted vouchers can be queried:

General ledger, balance sheet

Sequential current account, detailed ledger, multi-column ledger, and monthly comprehensive detailed ledger that can query the general ledger data of the upper account and the detailed data of the final account at the same time.

Journals, daily statements

· While querying each standard account table, you can also query the quantity account and foreign currency account at the same time.

· You can adjust the column width at any time during the query, and you can save the column width that meets your needs when you exit the query.

· Provide "My Account" function to save frequently used query conditions for you to speed up the query speed.

· Arbitrarily set multiple columns to achieve various output formats. Freely define the output method and content of each column, which can meet the management needs at different levels.

· Provide general ledger, detailed account, voucher, original document mutual inspection and traceability function.

· The inquiry authority of the detailed account can be controlled to the account.

· Flexible printout: It provides the setting of parameters such as the column printing width, the number of lines printed on each page of the account page, and the function that the detailed account can print the ledger according to the general ledger account. All kinds of formal account books provide copying function.

4. Cash management

Provide an integrated office environment for cashiers and strengthen management of cash and bank deposits. Bank journals and cash journals can be completed, and the latest daily fund statements, balance adjustment tables, and bank reconciliations can be produced at any time.

5.Quantity accounting

It is applicable to the business that requires the simultaneous calculation of physical quantity and amount.

6. Foreign currency accounting

· The user can choose to use the fixed exchange rate method or the floating exchange rate method to calculate the local currency amount.

· Users can choose direct price method and indirect price method to convert functional currency.

· Exchange gains and losses can be adjusted automatically at the end of the month.

7, month-end processing

· Automatically complete the month-end apportionment, accrual, transfer, cost of sales, exchange gains and losses, and period profit and loss carry forward.

· Perform trial balance, reconciliation, settlement, and generate end-of-month work reports.

· Flexible custom transfer function and various access formulas can meet the transfer of various businesses.

General Ledger Management

1. Personal loan management

· Mainly manage personal loans and repayments, control personal loans in a timely manner, and complete the payment of debts.

· Provide personal loan detail account, dunning order, balance sheet, aging analysis report and automatic clearing and cancellation of cleared accounts and other functions.

2. Departmental accounting

· Mainly for the purpose of assessing the occurrence of departmental revenue and expenditures, reflecting the control department's expenditures in a timely manner, and comparing the revenue and expenditure of each department to facilitate departmental assessment.

· Provides inquiry of general ledger and detailed ledger of department at all levels, and performs departmental income and expenditure analysis on departmental income and expenses.

3. Project management

· It is used for the accounting of production costs, construction in progress, etc., and provides users with project-centered costs, expenses, income, etc. as well as detailed and detailed information, as well as project plan execution reports. Engineering, cost of finished products, travel team, contracts, orders and more.

· Provide query of project general ledger, detailed ledger and project statistics.

4. Receivable and payable management

· It mainly deals with the occurrence and settlement of customers 'and suppliers' balances, manages the debts, and keeps abreast of the latest situation of balances.

Provide the general ledger, detailed account, dunning order, current account cleaning, aging analysis report and other functions.