What Does a Company Secretary Do?

An enterprise secretary refers to a secretary who assists leaders in managing and implementing management in an industrial and commercial enterprise. They are familiar with business, have certain economic management and legal knowledge, have strong analytical judgment and rich work experience. They are mainly responsible for document processing, logistical guarantee, receiving visits, arranging meetings and confidential work. ^[1]

Corporate Secretary

An enterprise secretary refers to a secretary who assists leaders in managing and implementing management in an industrial and commercial enterprise. They are familiar with business, have certain economic management and legal knowledge, have strong analytical judgment and rich work experience. They are mainly responsible for document processing, logistical guarantee, receiving visits, arranging meetings and confidential work. ^[1]

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European and American secretarial work can be divided into three categories.

First, daily affairs work. Mainly refers to the routine work performed by the secretary without the instructions, advice and supervision of the boss. These tasks are trivial, complicated, and arduous. They must be meticulous and thorough: strictly abide by the rules of procedure and cannot make any mistakes. The main tasks are: sending and receiving open emails; filing files for archiving; receiving management office supplies; receiving dictation; shorthand records; arranging appointments and appointments of supervisors; managing time; arranging and managing supervisors' offices; preparing regular work reports; collecting relevant information Information; reception visits, phone calls, etc.

Second, assign sex work. Mainly refers to the matters assigned by the boss temporarily. Most of these tasks are time-intensive, demanding, have no practice to follow, and are comprehensive. The secretary is required to clarify the intentions of the boss, to clarify the procedural requirements and time limits of the work, and to be able to clearly distinguish between the primary and secondary, take overall consideration, and make reasonable arrangements. Accurately and efficiently. The specific tasks are: drafting letters, documents, and making telegrams; accompanying guests; preparing travel supplies; buying gifts on behalf of the company; organizing various meetings and social activities; communicating communication information; helping bosses to deposit, verify, pay taxes, and prepare technology Information; organize expert argumentation consultation, etc. The secretary should have the ability to seek truth from facts, be flexible, and be good at "study in the middle school, work in the school" and continuously accumulate experience.

Third, original work. It means that the secretary uses creative initiative and active and flexible working attitudes and methods to help the boss, and according to certain foreseeable characteristics of the company's various planning and management work, actively tap the potential and do some work first. The main work includes: research, pay attention to collecting reliable information, and summarize various statistical reports and figures for reference and decision-making by superiors. Actively do a good job of coordinating the relations of all parties in peacetime to alleviate and eliminate all kinds of frictions and contradictions. Save more time for superiors through their creative work, make them devote more energy to the company's decision-making and management of important affairs, and improve the efficiency of leadership.