What is Post Conference Fulfillment?
The implementation of the meeting is that at the end of the meeting, the secretary must do a good job of collecting, organizing and filing the meeting documents, even if it is sent to the relevant personnel for safekeeping.
Meeting implementation
- Chinese name
- Meeting implementation
- Foreign name
- The meeting to carry out the
- Business
- Collect, organize and archive work
- Features
- Keep it in the safe hands
- The implementation of the meeting is that at the end of the meeting, the secretary must do a good job of collecting, organizing and filing the meeting documents, even if it is sent to the relevant personnel for safekeeping.
- (1) Determine the scope of collection of meeting documents. The confidential documents distributed before the conference require the removal of the contents of the conference documents and the registration of the registration documents on a person-by-person, item-by-item, and item-by-item basis to prevent the dead ends of the clearance of confidential documents.
- (2) Collect the materials of the meeting documents in a timely manner to ensure that all the materials of the meeting documents are collected before the participants leave the meeting.
- (3) Select the channels for collecting document materials and use different methods and methods to collect document materials.
- (4) As with the distribution of document materials, strict registration procedures are required to collect meeting documents. Carefully check the documents for missing parts, pages, or defects. Take timely measures to extinguish damaged documents.
- (5) Pay attention to confidentiality during collection and arrangement.
- (1) Documents prepared and distributed before the meeting. Including guiding documents, deliberations on voting documents, publicity and communication documents, reference and explanatory documents, conference management documents.
- (2) Documents produced during the meeting. Including resolutions, motions, withdrawals, meeting minutes, meeting briefings.
- (3) Documents generated after the meeting. Including conference minutes, communication outlines, conference news reports, etc.