What is a paperless office?

Office without paper is a working environment that works with most or all its documents in digital form, stored electronically and easily accessible. It is based on the idea that many previously paper functions of traditional offices have become digitized. When computers became ubiquitous in the Western working environment, the leaders of opinions began to imagine workplaces where businesses would digitally streamline the business process, but also largely eliminate the need for paper. For example, contracts can be created in one office, sent by e -mail to the parties and electronically signed, each party provided a certified copy of the signed document. Blueprints can be saved and accessible online, with development digitally monitored. Restaurants can streamline their operations and minimize errors by digitizing their meals system. Most companies perform at least some of their financial transactions electronically.

In addition to simply reducing the volume of paper in the workplace, the important advantage of digitization documents is that the latest version is immediately available to everyone. Access to accurate and current information is particularly important in healthcare, where patient records are traditionally maintained in paper files in various places. The potential of error is essential when depending on such files. However, some patients carry relevant medical data on a digital storage device that is updated whenever they visit a healthcare professional. These devices, mirror records maintained in the central database, are the main contribution to reducing relying on paper workers and vulnerability to problems associated with it.

Compare to digitized records, paper has many disadvantages. Paper documents require a considerable amount of time to handle - creating documents, then storing and getting them. Mailing adds another layer of timeand money to handle paper. Paper documents must also be stored, whether alphabetically or by the creation date, and the only way to get a paper document is to know how it was stored. In addition, managers acutely realize that the wrong document is often a lost document.

One of the most important obstacles in the office without paper is the human factor-TJ. Most businesses were traditionally focused on paper and it is difficult to change old habits. For example, many electronic documents are often printed and served as a routine. In addition, growing sophistication and printer ability and copying machines allows printing documents that were previously available only from the Commercial printer, but in a fraction of their costs. This led to the worldwide press of madness; Since the office without paper was first articulated until 2000, it has been estimated that the global production of paper documents of all kinds has doubled. Since then, however, the output has equalized and subsequently fromAlthough he dropped.

implementation of paperless offices can bring desirable environmental benefits. Paper production contributes to deforestation and pollution, in addition to the production of greenhouse gases, reported to worsen global warming. In addition, inks used in the production of documents themselves may contain harmful components, which also have an adverse environmental impact in volume.

Many archives can be digitized and businesses that implement programs without paper include scanning existing paper records as part of these programs. Many companies have found that they store many paper records they do not need, such as copies of the monthly statement sent to customers. In addition to reducing the volume of stored paper documents, organizations that underwent digitization programs were able to convert space for the purposes other than storage of documents.