What is life cycle records?
records life cycle outlines every stage of the document, from creation to destruction. It helps businesses and agencies to plan storage, protection, search and destruction of information at different stages. Life -control system records usually control a large amount of information in a convenient and safe way.
Planning is commonly carried out before implementing life cycle management processes. Incorporating procedures into everyday routines keep records under control and safe. This planning usually includes techniques for collection, organization, maintenance and liquidation during the life cycle of records.
Record definition includes photographs, graphics, maps, film and tapes, audio and visual. The record corresponds to everything that can be reproduced, usually using different equipment. It defines data from the inside of the organization or from external sources and the record can be considered official or unofficial. Official records usually with a day of information with a specified lifetime.
Official records include public AG financial documentsEntures and any other information defined by law as a public record. Legal information that could be used in court may also fall into the classification of the official record that should be maintained. The laws in many jurisdictions order the timelines to maintain official records such as court records.
Records are created from e-mails, recorded telephone calls, printed documents and other data that show how the decision has evolved. Anything that could be useful for business or organization in the future is usually preserved according to his life cycle of records. With progress in entity technology, they usually store electronically to eliminate the need for storage areas of paper.
organization of information and its factors to use in Life Cycle Management. Record should be cataloged or asked to search for easy search if pof an outlet or requested. Forms, correspondence and duplicate copies are usually stored by means of a administration system that is easy to understand and navigation.
These records also require maintenance and protection plan, especially for data that represent valuable information with a permanent life cycle of records. In many regions, records with historical value are archived in government repositories. Examples of these documents include records of birth and death and presidential documents.
When the data reaches the end of their life cycle, destruction is allowed. Disposal may be suitable for designing documents or materials used to prepare official records. Duplicates can also be destroyed after maintaining the original in some form. Some businesses use independent service providers to monitor the life of the record.