What Is the Project Initiation Document?

The project exists and operates in a much larger environment than its own concept, so the success of the project is very much dependent on the definition of the project in its infancy. And this stage often depends on many important factors (political policies, laws and regulations, business environment, organizational operations, interpersonal influences, etc.) and carry out meticulous demonstration to obtain the project goals (feasible).

Project begining

The project officially started with two clear signs. One is to appoint a project manager and establish a project management team, and the other is to issue a project license. The selection of a project manager and the formation of a core project team are the key links for project initiation. Strong leadership is an essential part of excellent project management. The project manager must lead project members, handle relationships with key project stakeholders, understand the business needs of the project, and prepare a viable project plan. ^[1]

Project startup refers to the process of successfully starting a project. The main purpose of project startup is to obtain authorization for the project. Project initiation means starting to define all the parameters of a project, and starting to plan various management actions for the goals and final results of the project: The project initiation process is also a process involving the project team and project stakeholders. At this stage, The main tasks include: ^[2]

1. Product description ^[3]

1. Project selection method ^[3]

1. Project certificate ^[3]

Project start-up is the first stage of project operation and is the basis for project planning and implementation. It mainly solves the following four basic problems: what is the overall goal of the project, what are the specific goals of the project, what are the main results that the project should obtain, and what project conditions are needed. These issues have been clarified so that the planning and implementation of the project will have a basis for success. ^[1]

The five tasks that the project manager should determine during the project initiation and selection stages are: the overall description of the project, the determination of the project goals, the project work breakdown, the project's resource requirements analysis, and the project management seminar.

(I) General description of the project

The first step in project selection is to determine the overall goal of the project. The overall description of the project is a detailed description of the overall goal of the project. It should include the following elements: the measures and results of the project (ie, the performance of the activity), the deadline (time) for completion, and the project cost estimate (cost alternative). When describing the project, the project leadership team is required to conduct a careful investigation and analysis, and pay attention to the results, time and cost of the action in the description of the expression.

(2) Determination of project objectives

Determining project goals is done after the project description. The project description provides basic information for the establishment of the overall project goal by identifying the three elements of time, cost, and activity performance. The project goal is to further clarify these three elements.

The project leadership team should consider the results at the end of the project and the difficulties the project faces when determining the project goals. The areas to be considered when considering project results are: activities and funding, technology, organization, market, and other areas that have an impact on the organization. In considering the difficulties and problems faced by the project, in addition to constraints such as personnel, funds, and time, it is necessary to pay attention to: whether there are restrictions on project activities and results by laws and regulations, and whether it will increase costs and risks; Adaptability to policies; the impact of the project on the environment, and the responsibilities and obligations to be assumed; financial constraints, lack of funds or cumbersome procedures; internal and external factors affecting the organization, such as insufficient qualified personnel, excessive administrative intervention, Great staff changes. Determine the project goals, that is, find out what the end result of the project is. There can be only one such end result. If you think that the project has several goals, you need to clarify the relationship between these goals. One possibility is that the overall objective of the project is accompanied by many sub-objectives. These sub-objectives can be called phased results.

While determining the project goals, we must also consider the inspection indicators of the goals. A good project goal can lead to the smooth implementation of the implementation plan. At the same time, it can also enable the project organization and management personnel to unify their ideas and reach a consensus. In the process of project selection and discussion of project objectives, brainstorming methods or The prefaced group discussions are conducted, which is a necessary condition for success.

(III) Project work breakdown

The achievement of project goals needs to be accomplished through the achievement of project sub-goals, which are generally called results. Similarly, the achievement of these results requires corresponding activities (or measures). In this way, goals, results, measures or activities form different levels of goals for the project. Refining the work procedures under the project objectives at different levels is called the project work breakdown structure. In the decomposition process, determine the required resources, division of responsibilities, and other aspects that are helpful to the implementation of the project plan. The project decomposition structure should reflect the tangible work to be completed as accurately as possible in the word expression, and divide the activities to a sufficient level to develop a detailed work plan, in order to facilitate the design of the project plan and achieve the project goals step by step.

Breakdown steps of the work breakdown structure:

1. List the main results and activities;

2. List secondary outcomes and activities (measures to achieve major outcomes and activities);

3 Write an outline or draw a chart, indicating the independence of each result and activity, the connection between each activity, the beginning and end of each activity and its indicators.

(IV) Analysis of resource requirements

The analysis of project resource requirements is to determine the type, quantity and cost of resources required by the project according to the requirements of each level of the work breakdown, so as to provide a basis for the project plan and the allocation of project responsibilities. Resource requirements analysis is an important and indispensable task for project success.

Every activity of the project should consider the required manpower, facilities, equipment, material supply and other special equipment or cost requirements.

(V) Project Management Seminar

Project management seminar is a tool for project management. It emphasizes brainstorming and brainstorming on various issues. Therefore, project management seminars can be used at different stages. According to the characteristics of different stages, adjusting different goals and contents should be done with the same intention.

The specific steps of the project management seminar are: collecting accurate and perfect data, detecting and processing data, and making decisions.

In the process of project selection, decisions that may be involved in project management seminars include: adding or removing project goals or project results, revising work breakdown structures, and reducing or increasing resource requirements.