What Does a School Secretary Do?

Teaching secretary refers to the secretary who assists leaders in teaching management and secretarial work in colleges and universities and other various schools. Their main responsibility is to assist the leaders in teaching planning, organization, command, coordination, control, and supervision. Such secretaries should have a good knowledge structure and strong working ability. ^[1]

Teaching secretary

Right!

"Teaching is the foundation of a school, and scientific research is the way to strengthen it." Teaching is the most important task of a university. The level and quality of teaching management directly affect the quality of teaching work, and then affect the fundamental task of colleges and universities-personnel training. The teaching secretary is the manager and executor of the basic level of teaching management in colleges and universities. The efficient and meticulous work of the teaching secretary is the basis for ensuring the normal operation of teaching. It plays a vital role in maintaining the establishment and operation of teaching order in colleges and universities. The bridges and ties between the teaching activities with the colleges, between the colleges and the colleges, between the teachers, and between the teachers and students, have the role of connecting up and down, coordinating left and right, communicating information and improving relationships. Therefore, teaching secretarial work is highly policy-oriented, business-oriented, service-oriented, and time-consuming, with complicated work and heavy responsibilities.

1. Ordered and issued in a timely and accurate manner

The teaching secretary shall transmit the various rules and regulations of the higher-level teaching management department, such as the school and the teaching affairs office, and related regulations to the teaching and research offices of the college, teachers and students of the college in order to make the teaching work orderly. For example, the implementation of school teaching tasks, the notice of school adjustment and suspension, the notice of school teaching inspection, the notice of student course selection, the notice of English level four and six exams, the notice of retake and re-learning exams, and the arrangement of mid-term and final exams must be timely. Notify teachers and students.

2. Report under the circumstances, be objective and fair

Professional directors are usually part-time, their work is busy, teachers' teaching and research tasks are heavy, and the two usually have little contact. The school administration office has a certain "distance" from teachers and students. The task of information transmission and communication between leaders and led persons, decision makers and executives must be completed by teaching secretaries. For example, teachers 'questions about various notifications from schools and colleges, and students' opinions on lectures given by teachers. The teaching secretary must be responsible for collecting and sorting this information and reporting it to the relevant leaders of the school, school affairs office or college in accordance with the procedures. Prepare leaders at all levels to take effective measures and corresponding countermeasures to solve practical problems.

3 Cooperate with leaders to handle daily work and make teaching and management work rationally

At the beginning of each semester, the teaching secretary shall assist the college leaders to check the availability of teachers and the preparation of teachers. During each semester, they shall assist the college leaders and professional directors to conduct mid-term teaching inspections and surveys, such as whether each course is taught according to the teaching plan. 2. Students' opinions on all aspects of teaching, and then write a detailed mid-term inspection report to the Academic Affairs Office. Most of these tasks are carried out under the guidance of the leader, but the teaching secretary is the specific executor who implements the decision-making of the leader. The responsibility can be described as significant.

4 Daily teaching management

All daily teaching management work must be carried out around the center of teaching activities, which is both real and heavy, and it should be planned according to the teaching schedule without omissions and errors.

For teachers: professional teaching plans; teaching and experimental outlines; professional teaching plan adjustments; teaching task arrangements; teacher schedules; teaching calendars; adjustments and suspensions; examination and examination arrangements; collection of examination papers for each semester of teachers; statistics on teachers' workload; teachers

1. Dedication and service

The purpose of a teaching secretary is to serve teaching, teachers, and students. This is the starting point and destination of all the work of a teaching secretary. The teaching secretarial service is targeted at people with thought and knowledge. Their age, title, personality, education, and region are all different. Facing teachers and students with different personalities, education levels, and living environments, they can make teaching The service target of the secretary is special, and the service becomes more difficult. Since teachers and students are the main body of the school, the work of teaching secretaries must be based on sincere and sincere service. Teachers must be anxious, students' difficulties can be solved, and labor and grievances can be served with all their heart and soul.

2. Comprehensive

The work of the teaching secretary involves all the teaching work of the school. It is necessary to assist the leadership in managing teaching, but also to deal with specific matters in teaching, to coordinate all aspects of the relationship, and to complete the work assigned by the Academic Affairs Office and the leadership. The above is a comprehensive and complex work.

3 Timeliness and complexity

The timeliness of teaching secretary work is mainly reflected in the fact that all teaching preparations must be prepared before the implementation of teaching activities, pay attention to efficiency, do not do invalid labor, do not repeat work, and strive for the effective allocation of teaching resources and the best play of teaching effects. Teaching activities are an interactive process between teaching and learning, as well as a process of interaction and coordination between all departments of the hospital. The complexity of the teaching secretary's work is mainly reflected in the difficulty of the work. There are both routine daily management tasks to be done, and some sudden teaching situations to be dealt with. The work is heavy and the responsibility is heavy. The scope of work involves almost every aspect of the teaching management of the college, which is complicated and complicated. Many tasks involve specific people or things, and the vital interests of teachers and students.

4 flexibility

The teaching secretary mainly assists the leadership of the school to manage the teaching work of the whole school. The school leader is the decision maker and the teaching secretary is the decision executor. As the leader of the hospital, it is impossible to cover everything in management. Then, the teaching secretary can flexibly deal with sudden and occasional incidents according to the situation at the time without violating the principles. Such as temporary adjustments, suspensions, etc. Of course, this flexibility is based on principle. The flexibility of secretarial work is also reflected in handling the teacher-student relationship. To make the whole hospital a strong whole and twist a rope, not only rely on the strength of leadership, but also rely on the teaching secretary is good at coordinating various relationships and alleviating contradictions. Create a harmonious and friendly working atmosphere.

1. Love work and dedication

As a teaching secretary, in addition to completing a large amount of daily management work in his daily work, he also needs to assist the school leaders, professional directors, and directors of the teaching and research office to carry out teaching management work, serve the teaching work, and serve the teachers and students of the school. Strong dedication, to be loyal to the party's education in work, indifferent to fame and fortune, in addition to work, we must carefully study the important teaching documents of the country and schools, improve the theoretical level of higher education, and establish a lofty ideal of serving the people wholeheartedly .

2. Emphasize coordination and arrange teaching reasonably

When arranging teaching tasks, it is necessary to make overall plans, double check, and check carefully. If a link is slightly negligent, it will cause teaching confusion and seriously affect the teaching order. We also realized in the actual work that during the completion of the teaching plan, we must remind teachers at any time of the teaching schedule, and sometimes it is necessary to list a teaching plan for each teacher. At the same time, for individual teachers' adjustments and suspensions under special circumstances, relevant teachers, students and management departments should be notified to implement timely supplementary classes to ensure the normal completion of the teaching plan. In addition, the college is also a small society. The personality, hobbies,

In modern teaching management, the teaching secretary must have a sense of learning, responsibility, service, quality, and law.

Teaching secretary learning consciousness

As a teaching secretary in colleges and universities, it is necessary to strengthen the awareness of learning and develop the habit of continuous learning. In this way, we can continuously improve our comprehensive quality, truly be competent as a teaching secretary, and calmly cope with the severe challenges of the 21st century knowledge economy. We are in the era of the knowledge economy. One of the characteristics of a knowledge society is that information changes rapidly, knowledge surges and knowledge updates accelerate, competition is fiercer, and society's demands on people are getting higher and higher. Today's social formation is, in a sense, a learning society. Only by continuously absorbing new knowledge can individuals respond to the challenges of society, and only by continuing to learn can they avoid being left behind. Therefore, only through continuous learning can we adapt to and survive in the modern knowledge society. A competent and successful teaching secretary should be "generalist" and "miscellaneous", not only to learn professional knowledge, but also to assist in management, and to constantly adjust and update their knowledge structure in order to keep pace with the speed of technological development. If a teaching secretary regards the knowledge he possesses as the golden rule, he will remain the same, fail to absorb new nutrients in time, or adjust in time, and he will be left behind, obsolete, or even dead; if there is no new insight into the problem, people will follow him, press the gourd There is no new point of view in drafting documents, and no new way of doing things, so that management work cannot be effectively carried out in the new situation. The teaching secretary should systematically learn all kinds of knowledge about higher education management, such as education management, educational psychology, educational philosophy, higher education, etc., strengthen theoretical research and innovation capabilities, improve cultural and professional qualities, and make individual qualities outstanding. improve. Regularly or irregularly participate in training courses or seminars on teaching management, learn and exchange teaching management experience, learn from each other, and continuously improve business levels.

Sense of responsibility of teaching secretary

The philosopher Emerson said: "Responsibility has the supreme value, it is a great character, it is the highest position of all values." The failure of a student is only a few tenths for a teaching manager. One or even a few percent failure, but for a family it is a hundred percent failure. The work of the teaching secretary must be frequent with teachers and students, communicate and explain the relevant documents and systems of teaching management to the teachers and students, and review the student's status and academic performance. Many tasks involve the vital interests of students. Therefore, we should take the post as the cause we are pursuing, be highly responsible, be meticulous, and strive to "do one's work, love one's work, and refine one's work." If there is no sense of responsibility, it will affect the efficiency and quality of work. The teaching secretary's arrangement of courses and examinations are related to the normal teaching order. If it is not done well, it will cause serious teaching accidents. Therefore, the teaching secretary must establish a strong sense of responsibility.

Teaching secretary service awareness

The teaching secretary is the coordinator and communicator. As a bridge and link between the school's educational affairs office and the head of the school (department) to carry out teaching activities, teachers and students have the role of linking up, coordinating, communicating, and improving relationships. The general interests of teaching secretary work are the same as other social work. They serve the people and the society. The difference is that every specific job undertaken by the teaching secretary is service-oriented, mainly for Responsible for leadership services, for teachers, for students, and indirectly for institutions. The teaching secretary must regard service as a basic function, fully understand and understand the lofty and greatness of service, establish a conscious sense of the role of service, be a supporting role in teaching activities, sincerely love the supporting role, and devote all his enthusiasm and energy to service During the event, he was as meticulous, rigorous and serious as spring silkworm spinning, full of initiative and responsibility.

Teaching Secretary Quality Awareness

With the rapid development of the scale of higher education in our country and the continuous deepening of education reform, it has become the focus of higher education development to effectively improve the quality of undergraduate education. Teaching quality is the lifeline of the school and the embodiment of the fundamental value of teachers. Management quality is the basis for ensuring the quality of teaching. The teaching secretary plays two roles in teaching management at the same time: on the one hand, it is the image of a serious law enforcer, on the other hand, it strictly implements the rules and regulations of the school and on the implementation of teaching management measures; Students raise questions to solve their problems in teaching and learning. How to play these two roles at the same time, organically combine management and service, and realize the function of teaching management is a problem that managers need to think deeply.

Teaching Secretary Legal Awareness

The teaching secretary assumes the task of drafting relevant documents and plans in the course of teaching management. Therefore, he must have a clear sense of laws and regulations to guide his teaching activities and restrict his social behavior. He must strengthen the study of laws and regulations and turn them into work. Desire and act consciously. The teaching secretariat is in an important position of teaching management. It has access to important management documents and masters the personal information of many teachers and students. If the information is not used properly, it will cause loss of work and legal disputes.