What Does a Subcontract Administrator Do?

The project department shall establish general contracting contract management procedures in accordance with the relevant provisions of the general contracting enterprise. The contract management personnel of the project department shall track and inspect the implementation of the contract throughout the process, collect and organize contract information and management performance, and report to the project manager in accordance with regulations.

General contract management

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The project department shall establish general contracting contract management procedures in accordance with the relevant provisions of the general contracting enterprise. The contract management personnel of the project department shall track and inspect the implementation of the contract throughout the process, collect and organize contract information and management performance, and report to the project manager in accordance with regulations.

The project department shall establish general contracting contract management procedures in accordance with the relevant provisions of the general contracting enterprise.
The main contents and procedures of general contract management include:
1 Receive the contract text and check and confirm its completeness and validity.
2 Familiar with and study the contract text, fully understand and clarify the requirements of the owner.
3 Determine the project contract control objectives, formulate implementation plans and guarantee measures.
4 Manage project contract changes in accordance with contract change management procedures.
5 In accordance with the contract's agreed procedures or regulations, handle changes and breaches of contract, disputes, claims and other issues that occur during the performance of the contract.
6 Manage contract documents.
7 Close the contract.
The contract management personnel of the project department shall track and inspect the implementation of the contract throughout the process, collect and organize contract information and management performance, and report to the project manager in accordance with regulations.
The project department should process the contract change according to the following procedures:
1 Establish the approval system, procedures or regulations for project contract changes.
2 File a contract change application.
3 The contract change shall be reported to the project manager for review and approval in accordance with regulations; if necessary, it shall be signed by the person in charge of the contract management department of the general contracting enterprise.
4 The change of contract shall be sent to the owner for approval and a written document shall be formed as an integral part of the general contract.
5 When the contract project encounters force majeure or abnormal risks, the contract management personnel of the project department shall, according to the contract agreement and the "Contract Law of the People's Republic of China", propose the risk responsibility and treatment plan that the parties to the contract shall bear, and report it to the project manager for review It will be implemented after being determined by the contract management department of the general contracting enterprise.
The project department shall handle contract disputes according to the following procedures:
1 The parties carry out the procedures and methods for dispute settlement stipulated in the contract.
2 Prepare and provide evidence and detailed reports of contract dispute events.
3 Settle agreements through "reconciliation" or "mediation" to resolve disputes.
4 When the settlement or mediation is invalid, it can be submitted to arbitration or litigation according to the contract.
5 The parties shall accept and enforce the results of the final ruling.
The project department shall deal with the contract's liability for breach of contract according to the following provisions:
1 The parties shall bear the responsibilities and obligations stipulated in the contract, and shall bear the responsibility for the effect of contract execution.
2 When the contract issuer or a third party breaches the contract and causes losses to the parties, the contract management personnel shall investigate the liability of the breaching party and obtain compensation for the loss.
3 The project department should strengthen the prediction and control of joint liability risks.
The project department shall process claims according to the following rules:
1 The claim procedures and regulations stipulated in the contract shall be implemented.
2 Send a notice of claim to the other party within the prescribed time limit, and submit a written claim report and claim evidence.
3 To verify the authenticity, rationality and correctness of the claim expenses and time.
4 Processed according to the outcome of the final agreed or adjudicated claim. The amount claimed can be used as an addition or deduction to the total contract price.
The contract document management of the project department shall meet the following requirements:
1 Clarify the responsibilities of contract management personnel in the management of contract documents, and manage contract documents in accordance with the procedures and regulations agreed in the contract.
2 Contract management personnel shall collect, sort and archive information, records, correspondence, evidence, reports, drawings and documents, standards and relevant regulations within the scope of contract documents in a timely manner.
3 Develop and implement a contract document management system to ensure that contract documents are not lost, damaged, or compromised, and are easy to use.
4 Contract management personnel shall do a good job of sorting, sorting, closing, keeping or transferring contract documents to meet the requirements of contract parties and avoid or reduce risk losses.
The contracting work of the project department shall meet the following requirements:
1 Contract closing work shall be carried out in accordance with the procedures, methods and requirements agreed in the contract.
2 Contract management personnel shall sort and verify all documents including contract products and services, complete and submit a complete, systematic, and easy to search index directory.
3 When the contract management personnel confirms that the Notification Limitation Period agreed in the contract has expired and the defect repair work has been completed, after the approval in accordance with the regulations, a written notice is issued to the owner in time, asking the owner to organize the final settlement of the project and issue a contract project performance certificate "(Or the contract acceptance certificate) to bring the contract to a closed state.
4 After the trial operation is over, the project department shall conduct a summary evaluation in accordance with the regulations of the contract management department of the general contracting enterprise. Its contents include: the evaluation of the conclusion and implementation of the contract, the evaluation of the contract conditions, the evaluation of the contract performance process and the situation, and the evaluation of the contract management process.

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