How Do I Write a Debt Collection Letter?

A dunning letter is an instrument for urging payment. It is a notice used by a payment unit or individual when the payment is not delivered on time.

Dunning letter

Generally speaking, the dunning letter should include the following main terms:

1. The full name of the arrears unit and

The dunning party should pay attention to the following matters in the production:

1. The dunning letter should include the following:

1. Name of the debtor 2. Arrears 3. Time of arrears 4. Reasons for arrears 5. Amount of arrears 6. Invoice number

7. The bank account of the dunning party 8. The deadline for payment

2. The information of the dunning party should be clear to facilitate the repayment of the debtor, including the following:

1. Contact of the dunning party 2. Contact phone 3. Contact address

3. The tone of the dunning payment varies according to the nature of the dunning payment. Note the following:

1. Notify the debtor and inform that the payment time is coming or has arrived, and let the other company pay on time. At this time, the nature of notification should not be strong.

2. The debtor did not make the payment on time or had delayed the payment for a long time. The recipient did not only make a notice, but also had a serious warning meaning. The urging tone was stronger than the former, and the content and time of the payment were more clear.

In order to maintain the friendly and cooperative relationship between the dunning unit and the debtor, the dunning letter can be sent out in stages, such as reminding in the first stage, direct dunning in the second stage, and "ultimatum" in the third stage.

4. The tail states the handling opinions of the dunning party

At the end of the dunning letter, you can add the debtor to remind you that you still do not pay by the dunning letter. The dunning party can add a penalty according to relevant regulations (such as contractual stipulations and bank regulations), or resolve the payment through legal channels.

In summary, the purpose of sending a dunning letter is to collect the money from the debtor. During the writing process, the dunning letter must be clear about the contents of the dunning letter, especially the time of the debt, the amount of the debt, and the debtor. Bank account number, final payment period, etc., to facilitate repayment by the debtor, thereby maximally protecting the legitimate interests of the dunning party.

The structure of a dunning letter is generally composed of five parts: the title and number, the name and account number of the dunning unit and the debtor, the collection contents, the handling opinions, and the payment.

(1) Title and number

If the collection is urgent, write "urgent" before the title. The title should generally be marked with a number for easy inquiry and contact, and it is also a strong proof when an economic dispute occurs in court. Some don't number

(2) Name and account number

The dunning letter should clearly and accurately write the full name and account number of both parties. When necessary, the address, telephone number and name of the agent of the dunning unit should be stated. If the bank is responsible for dunning, the name of the bank where the account is opened by both parties and the account name and account number of both parties must also be indicated.

(3) Collection contents

This is the main part of the dunning letter. It should clearly, accurately and concisely write the reason, date, invoice number, amount of arrears and arrears between the two parties, so as to make the recipient's situation clear and timely. paragraph.

(4) Handling opinions

The dunning party put forward the handling method and opinions on the dunning letter. Such opinions are generally explained from the following three aspects:

The debtor is required to explain the reason for the arrears.

Re-determine a payment deadline, and hope that the other party will deliver the arrears in full and on time.

Penalties or other measures that will be taken if the loan is not repaid again.

(5) Deposit

Write the full name of the collection unit, affix the official seal, and indicate the date of issue.

Dunning letter

Company:

As of year month , our company has installed for your company, the payment amount is 10,000 yuan, and the invoice number is . Your commitment may be ignored because your business is too busy. Therefore, I am writing to remind you to settle immediately. If there are special circumstances, please contact our company immediately, mobile phone: Zip code: Address: .

Hereby Honda

My company account name:

Account bank:

Account:

year month day