How can I develop the best instructions for awarding public procurement?

Since the company or organization is growing, it is necessary to set instructions for awarding public procurement. Experiments or purchase are driving all expenditure on services and goods. As an aspect of the overall management of enterprises, it is a central function that directly concerns the reduction of costs, reduced expenditure and increased profits. Although most people connect public procurement with large companies and multimillion dollar trades, public procurement instructions can help everyone, large and small.

Public procurement field is so wide that it is best to divide it into different business processes. The main categories are: Supplier administration, contractual goods and services, payment terms, threshold values ​​and segregation of duties. In addition to identifying a different business process, there are three items that need to be completed in order to develop instructions for awarding public contracts: to introduce organizational structure and roles, implement accounting checks and define liability and oD responsibility for public procurement processes within the organization.

Standard methodology used to develop public contract instructions is to create a file folder for instructions. In this file folder, create a separate for each of the main business processes. Once the instructions are developed, create a procedural guide for different roles and separated into the process. Include a part of supervision and administration reports as well as a flow document for examining higher management. All instructions should be reviewed and discussed with impact areas and presented to the top lead for review. Upon receipt, training for all users is required to implement instructions.

The first item to be checked is the roles and responsibilities of different players in the order of ordering. Identify who, what, where and why for each transaction, and determine the initiation point of the or activity. For example, toThe department requires office needs, who is responsible for this process? How do they decide which dealer is to contact? What is the maximum amount they can spend and who approves this purchase? All these questions are central to develop public procurement instructions.

Accounting provides a standard structure for monitoring and management of expenditure. Use of purchasing requirements, purchasing orders, citations, contracts and other public contracts that all hit the accounting functions. Typical accounting checks focus on reducing the risk of fraud, obtaining the best value for the dollar, receiving negotiation prices and conditions and approval authorization. These items can be managed in a computer system, but must first be defined in business processes.

Responsibility and responsibility is the main driver of public procurement. Most organizations focus on the value of the dollar purchase order or contractual commodity. TentThe appropriate position, which will be responsible for negotiating with the supplier and processing of purchasing orders, is an important step in the order for awarding order.