How do I write a business letter?

When writing a business letter, you should use a conversational tone and correct formatting and be brief. Plan a letter before you write down the main areas or objects to be included, as well as any specific incidents or details. Then determine the logical order in which these problems are solved. Briefly look at any previous correspondence or conversation in the first paragraph and then prepare directly for the purpose of the business letter. Obviously, in the final paragraph, specify any subsequent action.

tone

Use a pleasant tone, especially if a business letter contains a negative action or a negative answer. Indicate how the recipient helped you if possible. In the final paragraph, I thank the recipient for his time, value or effort. Without too personal, try to use a friendly and compassionate tone for business letters. If you or your company have made a mistake, be direct when you confess an error.

To avoid writing too formally in a business letter, use contractions such as those commonly used in speaking. Also include personal pronouns - for example "I", "My" and "Our" - instead of more formal decisions such as "society". Be brief. For example, instead of writing: "We are in receiving your correspondence about ..." Simply write "We have been ..." very formal phrases are more suitable in certain types of legal documents or correspondence than in simple business letters.

Format

Use the correct format for a business letter. Block style is the easiest. In a letter in the block style, all parts start on the left edge without indentation.

Main components' order

6 If you are not using Letterhead, enter your address at the top of the page. For most business letters you should avoid using decorative papers or bArena paper.

About three to 10 lines after your address or under printing header header Enter the date and make sure the month is explained. Four lines below the date Enter the internal address. The internal address contains the full name of the recipient, the address of the street, the urban and postal code, each of which is on a separate line. Leave one blank line between the final line of the address and greeting. The greeting is generally in the format "Dear Mr. Smith" or "Dear Mrs. Jones" - of course the use of the true surname of the recipient - of course - follows the large intestine.

A single blank line separates each paragraph in a letter. Enter closure, for example "honestly your" or "Sincerely". Use a comma after closing.

leave three or four blank lines to sign, enter your name. If desired, place your work title under your name. If you include attachments or attachments in your business letter, enter the appropriate word - "Annex" or "closed" - after an empty line below your zan adanic name or name.

proofreading

Check your business letter after writing it and verify that everything is correct and completed, including all data and any cash particles. Correct a letter for typographic or grammar errors. Before you send it, have someone else read and be sure to sign a letter with a blue or black ink pen.