What are Meeting Minutes?

The meeting minutes are a narrative and introductory document processed and sorted out based on the meeting minutes. Including the basic situation, main spirit and center content of the meeting, it is easy to report to the superior or communicate and distribute to relevant personnel. When sorting out or narrating according to the meeting procedures, or several issues summarized according to the meeting content one by one. The minutes require clear conference procedures, clear objectives, prominent centers, accurate generalizations, clear levels, and concise language. ^[1]

Meeting minutes

The meeting minutes are a narrative and introductory document processed and sorted out based on the meeting minutes. Including the basic situation, main spirit and center content of the meeting, it is easy to report to the superior or communicate and distribute to relevant personnel. When sorting out or narrating according to the meeting procedures, or several issues summarized according to the meeting content one by one. The minutes require clear conference procedures, clear objectives, prominent centers, accurate generalizations, clear levels, and concise language. ^[1]

(1) Minutes of office meetings . It is mainly used to record and communicate leadership decisions and resolutions. If the work of the relevant departments is involved, the minutes of the meeting can be sent to them and asked to implement them.

(2) Minutes of working meetings . It is used to convey the main spirit and agreed matters of important working meetings, and has strong policy and directiveness.

(3) Coordination meeting minutes . It is used to record the consensus and agreed matters reached in the coordination meeting, and has certain binding force on all parties participating in the meeting.

(4) Minutes of the seminar . It mainly records the situation of research discussion or summary communication meeting. The writing of such meeting minutes requires comprehensiveness and objectivity. In addition to reflecting mainstream opinions, if there are disagreements, they should also be organized.

(1) Documentary content . The minutes of the meeting truthfully reflect the content of the meeting, it cannot leave the meeting to actually recreate, otherwise it will lose the objective authenticity of its content.

(2) The synopsis of expression . The meeting minutes are synthesized based on the meeting situation. Therefore, when writing the meeting minutes, you should organize, refine and summarize the meeting's main purpose and main results. The focus should be on introducing the meeting results rather than describing the meeting process.

(3) The particularity of the title . The minutes are generally written in the third person. Since the minutes of meetings reflect the collective will and intentions of the participants, "conferences" are often used as the main body of expression, and the conventions such as "considerations", "points to the meeting", "decisions on meetings", "requests for meetings", "calls to meetings", etc language.

Depending on the nature, scale, and topics of the conference, there are roughly the following ways of writing:

(1) Centralized overview method . This way of writing is to describe the basic situation of the meeting, discuss the main issues of the study, the participants' understanding, and the related matters (including the measures, methods and requirements to solve the problem), and use the method of general narrative to give an overall explanation and explanation. . This type of writing is mostly used to hold small meetings, and the issues discussed are more concentrated and single, the opinions are more unified, it is easy to implement, and the writing is relatively short. If there are a lot of topics in the meeting, they can be listed separately.

(2) Itemized narrative method . When convening large or medium-sized conferences or conferences with a lot of topics, it is generally necessary to adopt a sub-item narrative method, that is, to divide the main content of the conference into several large issues, and then add labels or subheadings and write them separately. This type of writing focuses on horizontal analysis and elaboration. The content is relatively comprehensive, and the issues are also detailed. It often includes an analysis of the purpose, meaning, and status quo, as well as elaboration of goals, tasks, policies, and so on. Such minutes are generally used for meetings that require full understanding and thorough implementation at the grassroots level.

(3) Speech summary method . This way of writing is to sort out the typical and representative speeches at the meeting, extract the main points and spiritual essence of the content, and then explain them according to the order of speech or different content. This writing can more accurately reflect the opinions of participants. Some meeting minutes which are arranged according to higher authorities and need to understand the different opinions of the participants may adopt this writing method.

1 To highlight the center.

2 Take care to absorb the right opinions.

3 Be organized and theoretical.

4 Be faithful to the actual content of the meeting.

5 Carefully make the minutes of the meeting and possess the materials in detail; and carefully study the spirit of the meeting so that the materials can be correctly selected and reasonably deleted.

6 The minutes of the meeting are the embodiment of the common will of the participants. The payment should be the entire participating units. Therefore, the payment should not be written and the official seal should not be stamped.

Minutes of the Meeting on Coordinating and Solving the Problem of the Use Rights of the First Floor Houses at 56 Shamian Street

No.XX

On the morning of February 2, xx, the director of the Municipal Government Office xxx chaired a meeting to coordinate and resolve the issue of the right to use the first-floor house on 56 Shamian Street. Responsible comrades from the relevant departments of the Provincial Government General Office, Guangdong Shengli Hotel, the Municipal Commercial Committee, the Municipal Land and Housing Management Bureau, the Second Commercial Bureau, and the Municipal Ocean Shipping Supply Company attended the meeting.

The meeting held that the issue of the right to use the first-floor house at No. 56 Shamian Street is a historical issue left over from past planned economic and administrative decisions. Coordination has been done many times in the past few years. Although progress has been made, no results have been achieved. Recently, in accordance with the spirit of the provincial and municipal leaders' "looking forward" and "lost this historical account", under the coordination of the General Office, both parties respected the history, faced the principles of reality, mutual understanding and concessions, and were reasonable and reasonable Propose a solution to this contradiction.

After consultation and discussion, the two sides reached a consensus. The meeting decided the following:

1. The city's foreign ship supply company shall hand over the right to use the house at No. 56 Shamian Street to Shengli Hotel.

2. Taking into account that the Shanghai Ocean Shipping Supply Company has operated for more than 30 years on the 56th and has invested a lot of funds. After the exit, the office is temporarily difficult to solve, and it is decided to give it a one-time compensation fee such as the loss of goods, investment in fixed assets and relocation costs A total of 950,000 yuan. Among them, the Provincial Government Office and Guangdong Shengli Hotel are responsible for 800,000 yuan; considering that the provincial government leaders have repeatedly asked about the relationship with the province and the city, another 150,000 yuan is supported and subsidized by the Guangzhou Municipal Government.

3. The compensation for the Provincial Government Office and Shengli Hotel was allocated to the Municipal Ocean Shipping Supply Company before February 7, 1994. The municipal government's subsidy will be allocated around March 5. The city's foreign ship supply company should start relocation on February 15th, and the relocation should be completed before February 20th and the keys should be handed over.

4. The originally built pavilion of Shanghai Ocean Shipping Supply Company cannot be demolished according to the regulations of the housing management department. If the air conditioner and telephone cannot be relocated before February 20th, the Victory Hotel will assist in the aftercare work.

The meeting emphasized that in the transfer of the right to the use of the house, the two parties should each do a good job of the cadres and the masses of their units, unite and cooperate, enhance friendship, and ensure the smooth transfer of the work.

XX City Office

X, X, XX