What Are the Best Tips for Purchase Order Tracking?

The purchase order is a practical purchase order plan formulated by the company according to the product's material plan and actual capabilities and related factors, and released to the supplier for execution. During the execution process, pay attention to tracking the order so that the company Able to purchase the goods required by the enterprise from the procurement environment, and deliver qualified raw materials and parts to the production and demand departments.

purchase order

Purchase order is marked

a. supplier

b. to order

The goal of the procurement business is to meet

Although the system automatically

My second suggestion to users is if the supplier price changes really frequently. Just like some time ago, the price of raw materials changed almost every month. In this case, if the contents of the supplier's price information table must be changed every time the price changes, it will obviously become a lot of work. And changing the price of the purchase order every time is not conducive to the management of the purchase order. In this case, if the market price of raw materials changes frequently, I recommend that corporate users can change the supplier price information table for purchase orders, but the cascading update is limited to this and cannot change the basic price table of the product. Because the product basic price list is not only related to purchase orders or supplier price lists; it is also the source of planned cost calculations. Product planning costs must be stable over time. If it also fluctuates with market price fluctuations, it is not conducive to a comparative analysis of planned costs and actual costs. Therefore, in any case, the information of the basic price list of the product cannot be updated through the purchase order or purchase order change order. It can only be updated through separate documents.

In addition, the price information in the product's standard price list cannot be changed frequently. It is best not to change it more than once a month. Otherwise, the planned costs will be unstable. Not conducive to subsequent statistical analysis. At the same time, it will increase the workload of maintenance. If the author has a customer, even in a market environment with frequent price changes, the planned price of its raw materials is adjusted once a quarter.

Because the price update in the purchase order involves three levels of price list information, the update control will be stricter. Among the many ERP projects maintained by the author, the most commonly used control methods are as follows:

1. On purchase order control, the buyer can change the price. However, the changed price cannot exceed the price in the supplier's basic price list. In other words, the purchaser is allowed to reduce the purchase price, but it is not allowed to increase the purchase price. And the system will have an analysis report of the actual price of the purchase order and the supplier price information table, which is used to evaluate the purchaser.

2. Purchase order price update Generally, the content in other basic price lists will not be updated. At most, it only changes the price information in the supplier's price list.