What is a press audit?

Press audit is usually carried out by large organizations in anticipation of a press service request for a proposal or renewal of a contract. The primary purpose of the print audit is to collect metrics on the current use of the printer, various methods of access to print resources and determine the total operating costs associated with printing activities. The date of the audit is usually associated with a detailed financial review. However, the main purpose of any audit is to collect information for impartial experts and provide a formal report that helps in the executive level. The definition of printing function or related tasks is critical because the prerequisites can lead to defective conclusions. For example, the print audit may include photocopies, electronic documents scan and printing tasks or a combination of these options. In other companies or industries, printing can be included in all external printing suppliers or contracts for items such as brochures, brochures and related items.

the first step in anyThe press audit is the collection of use metrics. All printers have copying counter and digital units store this information electronically. Some printers are known as multifunction units and have the ability to print, scan and photocopy. The metrics for each of these tasks are stored separately. Units that have both color and black and white options also separate these two tasks for greater accuracy.

Comprehensive print audit must contain information about how the press resources are accessible. There are often more processes within the same organization, which can be based on types of accessible services. For example, a modern office has a fully network printer, usually shared by a group of people. Other devices may have individual LNA printers each workstation. Large printing tasks or special requirements can be sent to a list of selected suppliers or randomly selected from telephonelist.

The total operating costs of all print -related activity are an essential part of any press audit. This information must include fixed equipment costs, consumables, repairs, external printing costs, electricity and space requirements. For most companies, the total cost of printing is relatively high and is a great place to introduce measures to save costs. When measuring total operating costs, employees' time devoted to the maintenance and support of these units must also be included.