What is an office for public procurement?

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Public Procurement or Department is usually organized in the financial portfolio of a large company or organization. Two organizational structures are used for public procurement: centralized and plant specific. In the centralized public procurement Office, all requests for purchase and activities are administered by the Central Administrative Group. In the structure specific to plants, each physical equipment has its own office for public procurement.

There are usually five roles within the centralized public procurement: buyer, public procurement officer, public procurement manager, director and analysts of public procurement. All five members of the public procurement team provide services to each department within the organizational structure. Department users can send their requests to purchase electronically or by phone, fax or e -mail. The Central Public Procurement Office is proposedto manage the client's requirements and at the same time ensure compliance with the policy of public procurement.

In order to qualify for a public procurement position, everything can be completed by a minimum university degree in business or purchase. Professional public procurement employees usually have professional designations such as Certified Procurement Professional® (CPP & Reg;). The centralized model is the buyer of the basic position. Officer of public procurement and analysts are professional positions, while the contract manager holds supervisory responsibility. The Public Procurement Director sets out a strategic direction and is involved in negotiations with a high value.

In the structure specific to the plant, the highest rated person in the office is usually a manager of public procurement. Each purchase manager can have one or two shopping officers and a fewto the buyers of employees. The total number of employees depends on the size of the equipment and the volume of purchase. Purchase managers usually report reports to the CFO or controller in the Or OR plant.

Regardless of the organizational structure, the primary task of the public procurement staff is to find the best possible combination of price, quality and services. Each member of the office is expected to provide a service to their group of clients, understand the requirements and communicate with the supplier community. Finding the best suppliers and completing the order includes a number of steps designed to ensure an open and fair process.

Purchase analysis is primarily a central function and can be organized as responsibility for financial services. This person creates reports that monitor expenditure activities against contracts, general expenditure and ensure compliance with policies. This role is often required for further training in statistics and data management. These messages are usually provided to top management, and to both for monitoring actual expenditure and to monitor the performance of the Office for Public Procurement.