What Is an Administrative Record?

The administrative work includes administrative affairs management and office affairs management in a broad sense; it refers to the administrative department in the narrow sense and is responsible for administrative affairs and office affairs. Including the formulation and implementation of related systems, daily office affairs management, office supplies management, document management, conference management, foreign affairs management, and business trips, property equipment, living welfare, vehicles, safety and health, etc. The ultimate goal of the work is to form a close coordination relationship between departments or related enterprises through various rules and regulations and human efforts, so that the entire company becomes a high-speed and stable operation in the process of operation; in exchange for a reasonable cost Employees have the highest enthusiasm for work and improve work efficiency to complete the company's target development tasks.

Administrative work

Administration:

1. Conference and event organization:

Responsible company

1. Clear job responsibilities. The daily office affairs management includes the planning, organization and implementation, information communication, coordination control, inspection and summary, and rewards and punishment of daily affairs. The management of office supplies includes the distribution, use, storage and purchase of office supplies and the formulation of corresponding systems. Document management includes letter management, official document management, file management, book management; conference management includes pre-conference preparation, service during the meeting, post-conference work; other matters depend on the specific situation of each company.

2. Strengthen communication. Communication includes vertical communication and horizontal communication. Vertical communication is divided into communication with superiors and communication with subordinate departments. The communication with the superior is mainly to fully understand the meaning of the superior, grasp the direction, and at the same time communicate the views of himself and the subordinate department to the superior well. This requires

(1) What is administration?

Administration is the ruling class that controls the state power. According to the law, through a large government agency, it adopts certain procedures and methods to implement its policies to achieve its political purposes. Marx said: "Administration is the organizational activity of the state." Administrative activity is an important part of political activities. The relationship between politics and administration: First, administration is subordinate to politics, serving politics, and acting for political purposes. Second, political governance can only be consolidated and improved by the active implementation of administration. Third, under certain conditions, the administration counteracts politics, adjusts, revises, improves political decisions, and promotes political reform.

(B) What is management?

Management refers to the supervision and governance of people and affairs. It is produced along with the social life of human beings, and it is also a unique activity of human society. Wherever there is human group activity, management activities occur. Clan society has primitive management, but there is no administration. Administration comes after class and state emergence. Therefore, the history of management is longer and longer than that of the administration. In the future, the country will disappear and administration will no longer exist, but human society will still have to be managed. Therefore, they have both in common in understanding administration and management, but they are not completely equivalent. Administration is a type of management, but not all management is called administration.

Because the scope of management is much broader than that of administration. From the individual family, from the unit to the department, from the group to the party and government, from the enterprise to the government, from the country to the world, all areas involved in the crowd are managed. Administrative management is just a sub-system of the management system. It is different from family management, business management, social management, and party and government management. Because administrative management cannot be studied in isolation from the state, it must have a set of scientific methods. This set of methods must determine work priorities and work methods according to a certain time, place, and conditions, that is, the combination of leadership art and leadership science.

(3) What is administrative management?

"Administrative management", also known as "administrative affairs management" or "public affairs management", is the method, technology, procedure and standard for implementing administrative orders or managing public affairs. Maximum effect. That is: using administrative management, principles and systematic knowledge to deal with

(Called the cadre post responsibility system)

It is an accountability system based on administrative methods and on the basis of cadre positions to clearly define the nature of work and the scope of duties of each position so that each position can be fulfilled. Failure to implement the administrative responsibility system, unclear division of powers, and unclear scope of responsibilities will lead to the stigma of blame, blame each other, and no one's responsibility, failing to solve the real problem in a timely manner. As a result, the work efficiency is low, and the organization may even become paralyzed. The so-called power refers to the personnel, affairs, and financial authority.

(I) The concept of organs: In terms of management, "organs" generally refer to fixed institutions that are organized and responsible for directing and controlling the activities of the state and political party groups in order to fulfill their functions. They are also called "units or institutions".

(2) What is organ management refers to the internal management activities carried out by the organ in order to complete the organizational functions. That is, using scientific methods and in accordance with certain rules, the organization's organization, personnel, equipment, materials and funds are used to carry out appropriate planning control, contact and coordination of the organization's business to ensure the normal and smooth development of work and achieve its work goals.

(3) The main contents of the administration of the organization. Generally refers to establishment management, personnel management, office management, financial management, administrative affairs and logistics management and so on.

Organ management is administrative

(1) Office management.

1 . Clerical management. Usually refers to the processing of official documents, that is, a series of processes for the operation of internal documents of the agency. Three stages, the receiving stage, the sending stage, and the filing stage. According to the nature of the document and content requirements, different processing procedures are performed.

(1) Procedures for receiving documents: send and receive, sign reports, register, plan to do, approve, send, circulate, urge, organize and collect.

(2) Disposal processing procedures: draft, countersign, check draft, issue number, register, seal, use seal, separate packaging, delivery, etc.

Special emphasis is placed on document management based on the principles of centralized management, ease of use, and strict confidentiality.

2 Archive management. Archives are historical records of various forms and vectors with preservation and utilization value, which are directly formed by state organs, social organizations, and individuals engaged in political, military, economic, scientific research, cultural education and other activities. The contents generally include: archive collection; archive organization;

(1) The basic content of the reception work: pick-up; arrange accommodation; organize talks; organize public gala activities; farewell guests.

(2) General procedures for reception.

(1) Master the guests (number, gender, identity, level), the time of the guests' transportation and arrival.

(2) According to the identity and number of guests, please ask the relevant leaders to greet the hotel, airport and station in advance.

(3) After the guest arrives at the residence, if there is any luggage, the staff or waiter should help to get it.

(4) After staying or eliminating fatigue, the guests should specifically understand the visit intentions, discuss the schedule of activities, and arrange their lives according to the length of stay.

(5) In accordance with the general etiquette principles, notify the relevant leaders to visit the guests according to the opinions of the leaders of the unit. Before the meeting, the relevant situation of the guests should be reported to the leaders clearly, so that the leaders know what is going on.

(6) See off. (Purchasing car, ticket, vehicle dispatch)

(C) etiquette and precautions for reception.

1. Meet and shake hands (whoever shakes hands with the right hand).

(1) Take the initiative to step forward, and shake hands while saying hello, hard work and other greetings.

(2) Be natural and generous when shaking hands. Don't be weak, and don't shake the resident's hand hard.

(3) The order of handshake should be performed in descending order according to the identity of the guest and age.

(4) When you shake hands, you should stare at each other, do not look away, absent-minded.

2. Guide into the room. Guide guests into guest rooms, reception rooms, conference rooms.

3 Introduction. When the guest meets with the leader of the organization, the administrative supervisor or secretary staff must give an introduction between the host and the guest.

4 By car.

5. Engage in conversation. When approaching and talking with guests, the general requirements are: enthusiasm, no kitsch that can't be lost; politeness, no hypocrisy that can't be lost;

(1) Supervision. It is to supervise and inspect the tasks assigned by the leaders and implement them concretely. It generally includes three aspects: first, the urging of the implementation of important documents and leadership instructions; second, the supervision of major issues reflected by the masses; and third, the implementation of important work deployments. The specific points are as follows:

1. Supervising and processing of the instructions issued by the leading comrades, including the instructions to implement the spirit of a certain document at the higher level, the instructions to the lower departments and units, and the comments on the report

2. Supervise the implementation of important work and important meetings of the superior leadership.

3 Supervising the implementation of important instructions made by senior leaders during inspections and the implementation of specific tasks.

4 The investigation and handling of the problems of unhealthy behaviors reported by the masses and violations of laws and disciplines.

5. Matters that need to be inspected and urged by the collective decision of the party committee at this level.

6. Matters requested by the news organization for verification.

7. Important issues that need to be monitored from internal documents, information, newspapers, letters and visits or other channels.

(2) Requirements for supervision.

1. Keep the center tight and highlight the key points. The supervision work must be carried out around the central work of the party committee to promote the implementation of the party committee's decision-making.

2. Pay attention to effectiveness and ensure quality. Supervisors must have a realistic and pragmatic thinking style and a serious and solid working attitude to ensure quality.

3 Due diligence, there will be results of investigation. All matters included in the supervision must be well-chosen, and there must be echoes in everything.

4 Use other examples to expand the effect. Solve a group of similar problems by handling a typical inspection item, and take effective measures to expand the effect of the inspection to promote similar work on the surface. We should dare to criticize the typical cases that are not implemented during the inspection process to avoid similar incidents.

5. Promote party committees and leaders at all levels to improve their style. Fundamentally, supervision is the supervision and inspection of the work style of leaders at all levels. The decision-making of the party committee at the higher level is mainly implemented by the party organizations and leaders at the lower level. The supervision is to promote and promote such implementation from the outside and to promote the internal cause through external factors.

6. Play a comprehensive coordination role in supervision.

(3) Procedures and methods of supervision.

1. Procedure: First, project registration. After receiving the items that the leader asks for project supervision, the project approval date, the project leader's comments, the project topics, and the main inspection contents are registered. The second is transfer. According to the contents of the project, the nature of the project and the requirements of the leadership, the relevant departments and units shall be assigned according to the division of labor. The third is to urge. The reminder method, telephone reminder, go out and invite in, direct reminder, fill out reminder, etc. The fourth is to conclude. After the supervision items are found out, they shall be concluded in time. At the conclusion, the facts should be clear, qualitative and accurate, proper handling, and consistent with policies. Fifth, the volume is archived.

2. Method: Centralized processing. Highlight key and difficult points. Transfer and combine.

The so-called coordination is coordination and adjustment. It is through negotiation and adjustment, communication, adjustment of relations, and resolution of contradictions, so that the relationship between the two parties in a whole and a system and multiple parties can be harmonious, unified, organic, and work together to complete a certain Ways and means of the target.

(1) The scope of coordination is summarized in three aspects.

1. Horizontal coordination (known as left-right coordination). This includes coordinating the normal working or business working relationships between agencies at the same level, coordinating the relationships between functional departments at the same level, and coordinating the relationships between different work departments.

2. Vertical coordination (called up-down coordination).

(1) Coordinate the relationship between the unit and superior functional departments.

(2) Coordinate the relationship between this organization and its subordinate organizations.

3 Internal coordination.

(1) Coordinating the relationship between the internal institutions.

(2) Coordinating the relationship between the main and deputy positions, and the deputy and deputy positions.

(3) Coordinate the relationship between the post and the secretary (secretary), and the secretary and the secretary. The principle should be based on horizontal coordination, supplemented by vertical coordination and internal coordination, not on the basis of the division of main and auxiliary, and the average use of power.

(2) Contents of organization and coordination.

According to the nature of coordination, there are government affairs coordination and affairs coordination; according to the type of coordination, there are conference coordination, telephone coordination, and text coordination; according to the coordination form, there are vertical coordination, horizontal coordination and internal coordination; according to the content of coordination, there are plans , Work, policy, interpersonal relationship coordination and interest coordination.

Here, focus on planning coordination, work coordination, interpersonal relationships and interest coordination.

1. Plan coordination. Coordination of the two stages of plan formulation and implementation. (1) In the planning stage, each planning unit and department hopes to develop faster and receive the attention of superior leaders, and hopes that the superior leaders can approve it. Therefore, it is necessary to start with the overall situation and the whole, and coordinate the various relationships in accordance with the priorities and priorities. (2) In the implementation stage of the plan, due to changes in personnel, environment and other conditions, and the impact of human obstacles, in the implementation of the plan, the phenomenon of synchronization, connection, and non-cooperation often occurs, and active coordination is performed within the authority.

2. Work coordination. Work coordination refers to the coordination of the work of various units, departments and the leadership team at the same level in the system.

Organize the organization reasonably, establish and improve rules and regulations.

The overall goal and task are divided into sub-objectives and sub-tasks, which are implemented in each department according to the division of labor, and then each unit is implemented by people, posts, and responsibilities, forming an organizational system that cooperates with each other and links up and down. At the same time, strict scientific rules and regulations were formulated to standardize, standardize and institutionalize people's division of labor and behavior.

The organization coordinated attention to the leaders' recommendations that went directly to the instructions.

(3) Principles of coordination. It is mainly the principle of starting from reality, overall efficiency, principle and flexibility, focusing on ideological education, and improving efficiency and efficiency.

(4) Forms and methods of coordination.

1. Form of coordination.

Telephone coordination, information coordination, document coordination, on-site coordination, invitation coordination, conference coordination, system coordination.

2. Coordination method.

(1) Instruction method. Utilizing a set of strict organizational structure, direct influence on the coordinated objects through administrative orders has compulsory force on the implementers.

(2) Consultation law.

(3) Infiltration method.

(4) Implied law.

(5) Overall planning method.

(6) Filtering method.

(7) Fair law.

(8) Tolerance. Based on the mind and cultivation of "the prime minister can support the ship" and "selflessness in the heart", he puts the overall interests at the center, and does not care about personal gains and losses. He can listen to different opinions (especially those with strong words) The misunderstanding of leaders, colleagues, and subordinates can be forgiven, and can tolerate things that harm their own face.

(9) Management by objectives.