What is an emergency purchase?

Emergency purchase is made to reduce the risk of loss of life or property associated with an unexpected event. In emergency situations, normal purchase rules may be suspended to allow people to access goods or services that need to be immediately reduced to mitigate. Usually, they must submit a documentation for purchasing support, with specific situation information, need and sellers, which eventually supplied the necessary materials. The review can later find out that the situation was not entitled to special processing.

In conventional circumstances, purchases are structured to the budget. For large purchases, shopping or bidding is compared. For example, the university will ask for offers from several plumbing companies to determine which they can best meet its needs and grant a contract for the best. If a water emergency situation appears as a sudden stop that threatens to flood the building or release waste on the academic soil can eliminate this process in emergencypurchase to make the problem solve.

Purchase must contribute directly to a quick emergency solution. For example, hiring a plumber to repair a stop is permissible, for example, while paying the company for cleaning the rug may not be considered an emergency situation. Applications for purchases of emergency situations may be rejected if the problem can be prevented or predictable. For example, the information technology department should have plans to replace outdated equipment and backups for emergency failures. If this is not the case and the network is threatened, the emergency situation has been created negligence and does not have to qualify for an emergency purchase.

Careful protocols are usually introduced to define and monitor emergency purchases. The aim is to prevent situations where people use this method of the latest options to satisfy the basic needs. Emergency purchase can be more expensive, especially as regards the disaster greater than instantlyé needs of the organization. For example, in a hurricane, generators can be very expensive and companies that need to buy them to keep the services running

Special authorization forms can be used for emergency purchases. The form explains the nature of the situation, defines the emergency situation and provides justification to show how necessary the costs were. The head of the department may be necessary to unsubscribe the form, indicating that it has been reviewed and approved. Accountants with concerns can apply for an audit and can recommend activities such as better emergency planning in the future to avoid this situation again.