What Is an Imprest Fund?

The fixed reserve refers to the funds allocated by the logistics enterprise to the enterprise's internal fund-raising unit or individual employee for use within a certain limit. Under this management method, the employer or individual employee applies for a certain amount of reserve funds as needed. After the quota is reviewed, it is allocated to the applicant or individual at one time. ) Reimbursement. ^[1]

Fixed reserve

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The fixed reserve refers to the funds allocated by the logistics enterprise to the enterprise's internal fund-raising unit or individual employee for use within a certain limit. Under this management method, the employer or individual employee applies for a certain amount of reserve funds as needed. After the quota is reviewed, it is allocated to the applicant or individual at one time. ) Reimbursement. ^[1]

The fixed reserve is characterized by a fixed amount. This quota is based on the accounting service center

When various departments or staff members in the unit set up a fixed reserve due to their work, they should fill in "

(1) The accounting department of an enterprise shall

The calculation of the fixed reserve can be performed in the "Other Receivables-Reserve" account. The debit of the account registers the amount of the reserve fund payment, and the lender registers the amount of the reserve fund when the reserve fund is cancelled or adjusted. In order to reflect the situation of the use of reserve funds by all users within the enterprise, the account should also set up a detailed classification account according to the user department. When the accounting department allocates a fixed reserve, it should debit the "Other Receivables-Reserve (XX Unit)" account and the "Inventory Cash" account according to the borrowing slip of the user or employee; the root can also be set up specifically The "reserve funds" account performs reserve calculations. According to the relevant department's original voucher reimbursement expenses, when making up the reserve fund, the accounts of "manufacturing expenses", "administrative expenses", and "operating expenses" should be debited according to the purpose of the expenses, and "inventory cash" accounts should be credited; When the user department no longer needs the reserve to recover cash, it should debit the "inventory cash" account and credit the "other receivables-reserve (XX units)" account. ^[3]

A company has implemented a fixed reserve system for general affairs departments since January 1, 2004.

(1) According to the approved fixed amount, the accounting department allocates a fixed reserve of RMB 1,000 and pays in cash. Make accounting entries as follows:

Borrow: other receivables-reserve fund (general affairs department) 1000

Credit: Cash on hand 1000

(2) The general affairs department purchases 300 yuan of sporadic office supplies with reserve funds, and pays 500 yuan for various expenses such as city fares. The reserve custodian holds a valid voucher for reimbursement to the accounting department. The accounting department pays cash after review to make up its quota. Make accounting entries as follows:

Borrow: Management fee 800

Loan: Cash in stock 800