What is the content management system (CMS)?
More than any other commodity, the modern enterprise is powered by information. The beginning of electronically created media has transformed our economy into an information economy, with the largest companies in some cases a few terabytes of information. If today's Fortune 500 had all its information in printed form, it would require an army of officials to follow it all.
Many organizations have internal and external web presence that can contain a huge amount of regularly updated information. Web content management is an important subset of content management and refers to programs and devices used to manage this web content. The basic component is database technology, although CMS is more than a database; It defies sophisticated search technology and mechanisms of graded storage that can turn the contents into various types of hardware storage (CD-ROM, tape, etc.), depending on how often it is accessible.
CMS because it is to manage all types of information regardless of the format, it must also offer a high level of document interoperability. This means that all documents, including text processing documents, tables, databases, .pdf files and any other type of file, all have to be categorized and crossed for all relevant information regardless of the origin or format. In addition, interoperability between content management systems has become necessary for more organizations and government agencies to share information if necessary, even if they use different systems.
When sharing information, the adoption of content in today's information economy must also take into account the authorization system and provide the device so that the administrator can specify which recipients can access which content. The rights to access the document should be able to be hundrednovel to the level of a single user.
Other important elements of content management system include the ability to easily capture large volumes of documents automatically, the ability to reuse documents and re -assemble them into new documents and the ability to create a workflow that reflects the dependence of one document on another. Finally, many content management systems include cooperation functions that allow more workers to work together to create or modify documents and manage changes and revisions into documents. The aspect of CMS cooperation will also ensure that any information associated with a particular project is synchronized and distributed in time to each project team member.