What is a soft copy?
A soft copy is an electronic copy of the document. Contrasts with a printed copy, a document printed on paper or other media. Soft copies are easily transmitted, distributed, shared and manipulated - all potential disadvantages or advantages, depending on the document involved. They can also be used to generate printed copies by printing a copy of the document. Many paperless or low waste relies strongly on soft copies to communicate and share information. For added security, the document can be saved in the read format only. This allows people to see it, but not to change a soft copy. In cases where people fear that data is changing or manipulating people who have access to a file can be useful. Some programs also maintain change logs, allowing people to monitor the changes made in the document and return them to the previous point in the case of desired recovery of the document.
People with soft copies can send them by e -mail, convert them over the net or place them to disk nEbo portable hard drive to share. This diversity of distribution techniques can be useful and can allow offices to eliminate expenses such as fax machines and couriers. In general, soft copies do not have exactly the same legal position as printed copies due to potential for change, but can be used for most of the office activities, including things such as sending a soft copy of the contract and approval, and people carefully review the printed copy before signing.
Soft copies can also be used for things such as presentations, with people either distributing the document electronically, so everyone has a copy or displayed on the screen during a presentation or event. The ability to make adjustments to the last Minute can be useful for people who want time to improve their presentations and who may have to make changes to the last minute to meet changing information and other problems. Teachers often store materials in class in the form of a soft copy to make them easilyChange and reuse them to lessons.
For offices where space is a large aspect, it can go completely or mostly electronically to bring significant benefits. People can review the materials in a soft copy and avoid the formation of large volumes of paper that will require storage. If safety is a problem, electronic safety measures can be set to provide soft copies as much protection as possible. This may include tools such as remote backups that save copies in the case of fires, viruses and other problems.