What Is an Information Management System?
Management Information System (MIS) is a human-led system that uses computer hardware, software, network communication equipment, and other office equipment to collect, transmit, process, store, update, expand, and maintain information.
- Management Information Systems (MIS) is a new discipline that is constantly developing. The definition of MIS follows
- 1.1 Company Overview Shenyin Wanguo Securities Co., Ltd. is the first domestic joint-stock securities company in China. It was formed by the merger of the former Shanghai Shenyin Securities Company and the former Shanghai Wanguo Securities Company on July 16, 1996. The company's 222 shareholders are all well-known large and medium-sized enterprises in China, of which the largest shareholder unit is China Everbright (Group) Corporation. By the end of 1999, the company had a registered capital of 920 million yuan, a net asset of 2.654 billion yuan, a total asset of 23.133 billion yuan, and nearly 3,000 employees. It has underwritten 172 A shares, accounting for 18% of the total number of A-share listed companies in the country ; Underwriting 38 B-shares, accounting for 35% of the total number of B-share listed companies in the country; For the fourth consecutive year, it was named the "China's Best Securities Institution" by the international authoritative financial magazine "European Currency" and won the award of excellence; In the performance rankings, the total profit of Shenyin & Wanguo, and the total amount of A and B shares traded in Shanghai ranked first in the country.
1.2 Enterprise Organization Structure Shenyin & Wanguo Securities Co., Ltd. has 128 affiliated units across the country. The company has more than a dozen headquarteres, including Beijing and Shanghai, and several business departments under each headquarter.
1.4 Status of Enterprise Information Construction and Existing Problems Shenyin Wanguo Securities Co., Ltd. is one of the more well-known securities companies in China, and it is also the earliest securities company in China to implement accounting computerization. The company has invested a lot of energy in enterprise management. It started to try out the financial system as early as 1993, and promoted it throughout the company in 1996. The system used at that time was the UFIDA 6.03DOS version, which was run on the Novell network. This system has played an important role in the financial work of Shenyin & Wanguo Company, freeing financial staff from the heavy and inefficient labor of manual operation. However, with the continuous expansion and expansion of the company's business, the inherent shortcomings of the original stand-alone decentralized financial information system have brought a series of problems to the management of the group company, and it has been unable to meet the needs of Shenyin Wanguo's modern management.
2. Shenyin Wanguo Management Information System Solution 2.1 Network hardware environment solution Based on the original network environment, in order to make Shenyin Wanguo company's information system better utilize management functions, the new system proposes the following network environment solution:
1. Technical architecture: The application system adopts a three-tier architecture, which separates the application server from the database server, and connects them through high-speed Ethernet. You only need to install a browser on the client. The backbone is 100M Fast Ethernet, which provides sufficient bandwidth for large amounts of data transmission and data query. The head office and each management headquarters and business offices use a 64K DDN dedicated line to provide high performance and high security. Sexual point-to-point communication.
2. Server configuration scheme: The head office sets up two central servers to serve as the central data server, application server, and web server at the headquarters. The central server uses high-reliability clusters and disk arrays, and uses tape drives for backup to fully ensure data security and system stability.
3. Financial information system backup scheme: adopts dual-machine hot backup method to ensure rapid recovery when the system crashes. In normal operation, one host is active and the other host is in backup state. When an exception occurs, all applications on the active host are switched to the backup host.
4. Client configuration: Each management headquarters, professional headquarters, and branch sales department is composed of several clients to complete the financial processing business of the corresponding branch. The client is responsible for human-computer interaction, and completes data entry, query and other interface operations. Through DDN Dedicated line to directly access the head office server.
5. Network Computing Solution: A distributed network computing solution that uses a large object-oriented relational database (ORACLE).
6. Platform solution: The system network platform is based on the most advanced browser / server application model, and transplants the traditional application software running on the client to the server. Clients no longer need applications, they are completely centralized on the server side, greatly simplifying practical applications! This means that the user can execute the application completely through the browser. Users can use the network at a low cost and pass a large amount of data on the Internet through a browser. It is suitable for various network environments such as LAN, WAN and INTERNET.
2.3 Application Solution As an information system built for the integrated management needs of large, group-type securities companies, the Shenyin Wanguo Management Information System has a global perspective and can achieve comprehensive centralized management of the entire group, with the group headquarters as the center. , To achieve the rapid transmission of data and reports, to provide corporate financial decision-makers with timely financial business information, to truly realize the monitoring of financial budgets, and prevent problems before they occur.
The Shenyin Wanguo System is based on full consideration of the integrity and integration of the enterprise information system, and adopts an integrated design thinking to completely realize data sharing, exchange and re-application. The processing process of the system can be divided into four processing stages: securities business management, financial accounting, management accounting, and decision support.
The securities business management subsystem is the foundation and premise of the management information system. It can obtain transaction data, market data, and dynamic capital data, dynamically reflect the cost and potential profit and loss of securities transactions, and the occupation of funds, and generate accounting vouchers based on business data in a timely manner. To achieve integrated financial and business management.
The general ledger subsystem is the core module of the financial accounting and management system. It completes the accounting and management from vouchers to books. It supports multi-currency accounting, cross-unit query, and cross-year query. It reflects the financial status of all members of the group company in real time and dynamically. Business results.
The project management subsystem is an important part of management accounting. It performs project management centered on the project, provides a variety of statistical and query functions, and can meet the requirements of various cost and expense center and profit center management.
The analysis reports and data provided by the financial analysis and report subsystem provide effective support for leaders to make scientific, timely and reasonable decisions.
2.3.2 The security mechanism system provides ideal security guarantee functions. JAVA language has strict restrictions on security, ensuring the security of the browser (BROWSER) operation. Large relational databases have good security and can be combined with operating systems. The application software provides multi-level security control functions, including user rights management (module rights, function rights, subject rights), operation log monitoring, and online backup and recovery of data. Ensure the security of the system and the security and correctness of the data. Users can also ensure the security of the WEB server through their own firewall.
2.3.3 Integration and Interface Shenyin Wanguo Management Information System is a special system developed based on UFIDA NC software in combination with the securities industry and the management characteristics of the enterprise. This system not only makes full use of the original computer resources of the enterprise, but also easily meets the future expansion of the system. In the system, the transfer of data from the securities trading system to the securities business management system can be successfully completed, and the securities business data is transferred to the financial system in the form of vouchers to achieve a seamless connection between all systems. The componentized structure and flexible configuration function allow Shenyin Wanguo to obtain a truly tailored management information system; the ORACLE database itself also provides an open interface to connect with other software, which further enhances the openness of the system.
3. Management upgrade evaluation The management information system has fully supported the centralized group management model of Shenyin & Wanguo Company through means such as centralized account establishment, unified basic subject setting, centralized data management, and remote real-time account checking.
4. Project management special evaluation In actual business, there are many projects (such as: capital contracts, departments, foreign investment, construction in progress, etc.) are calculated as cost centers or profit centers. These projects have a large amount of accounting and statistics Frequent requests. If you use the traditional account accounting method, open an account page by project, and set up columns for detailed accounting by cost or income account in the account page, which is the so-called multi-column account, which will cause the number of accounts to multiply, resulting in a large account system, There are many disadvantages such as high account error rate, difficulty in vertical and horizontal analysis and comparison, and inconvenience in statistical calculation and summary. By adopting such a subject structure, ideal management efficiency and effect will not be obtained even on a computer.
By using the project management subsystem in UFIDA software, Shenyin Wanguo required the finance of the head office and all its affiliates to set up two major project categories in UFIDA NC software, which solved the problem of project management and realized the project Requirements for accounting management for the center. At the same time, the system also provides a variety of conditions of statistics, query, automatic report generation functions, and planning supervision functions.
5. Analysis of the application of the securities business management system In the management information system, the securities business management subsystem is a system for the design and development of a correct business accounting and management system based on the latest accounting system of the securities company, which is required to separately manage its own business and entrusted business. . Its securities proprietary business management system covers most of the current businesses of securities companies' proprietary businesses, including accounting and management of proprietary securities, fiduciary business, proprietary B shares, and overseas market stocks; it can fully manage stocks, bonds, and securities Purchase and other services, supporting business departments to collect, statistics and analyze business data. [3]
- In the 20th century, with the booming global economy, many economists came up with new management theories. 1950s,
- Management information is an important resource
- Correct
- 1. Data processing functions
- 2. Plan function
- Provide plans for each functional department based on existing conditions and constraints. Such as production plan, financial plan, purchase plan, etc. And provide corresponding planning reports according to different management levels. [1]
- Based on
- A large number of studies and practices have shown that the success or failure of the application of management information systems in China depends not only on the hard environment such as technology, capital, Internet systems, application software, and software implementation, but also on the soft environment such as the management foundation and cultural heritage of the enterprise. These soft environments often play a more important role. Management information system is a man-machine management system. Management information system can only play a better role in enterprises with smooth information circulation and standardized management.
- 1. Standardized management system.
- Judging from the current situation of some domestic enterprises and institutions, through the reform of the internal mechanism of the organization, the organizational management model is clarified, so that the management work is procedural and the business is managed.
- Example one
- The PHILIPS light source division requires all distributors to establish a unified comprehensive procurement plan, standardize the financial and business information systems of each distributor, and evaluate the management level and operating performance of distributors at all levels in order to maintain the company's operating performance and corporate image. .
- The PHILIPS light source division uses the UFIDA ERP / U8 network distribution system. Through the use of Internet technology, it fundamentally solves the problem of cross-regional distribution of enterprises.
- UFIDA ERP / U8 Network Distribution System Distribution
- PHILIPS 'distribution management system includes financial system modules such as general ledger, accounts receivable and payable, and UFO tables, as well as purchase, sales, and storage business system modules such as procurement management, inventory management, inventory accounting, and sales management. Through secondary development, the distribution management system added a reporting system as an external module of the basic software. The reporting system mainly includes a supply chain management module and a receivable management module.
- The characteristic of PHILIPS distributor management information system is the collaborative management of financial business, which focuses on supply chain management and receivable management. From the data flow of the PHILIPS distributor management information system, it can be seen that the financial system, the purchase, sales and storage system, and the reporting system have realized the sharing and integration of information, the enterprise has realized the collaborative management of finance and business, and the integration of enterprise management and information construction. As a whole, it broke away from the single financial software category and built a management information system.
- Example two
- Sinopec Financial Management Information System is a financial management information system established to meet the financial accounting and management needs of its units at all levels. The system runs in the financial accounting department of each unit, and establishes a financial management logic network for the headquarters and each refinery, chemical branch, subsidiary and production plant through different grades of servers; the headquarters and each oil field branch, subsidiary, and production plant Financial management logic network; the headquarters and the provinces (cities), prefectures, and counties of the company's financial management logic network three backbone networks to achieve international accounting standards in line with financial management accounting, scientific decision-making and online inquiry, reconciliation system. [2]
- Sinopec's financial management information system adopts a client / server structure. The server mainly processes requests from network users and completes data processing statistics. Therefore, it puts very high requirements on server availability and reliability to ensure data integrity and system. Continuous operation capability; requires the server to have strong processing capabilities to achieve smooth access to front-end users and rapid statistical processing of local data; at the same time, the server should have certain expansion capabilities so that users can easily upgrade the system according to business growth. [2]
- Therefore, according to the needs of users, Inspur Server Division recommends Sinopec to use NetLine720R server to build the entire network system. Inspur has more than 330 NetLine720R servers stationed in China Petroleum & Chemical Corporation, setting up a solid platform for Sinopec's information construction. The entire system runs stably, providing an excellent computing platform for Sinopec's financial management and accounting work, and providing scientific, accurate and fast services for its high-level decision-making. [2]
- Example three