What Is Voice Email?

The voice mail system is a system that records and stores telephone mail in the computer's memory. It is used to replace or assist receptionists. They are not just advanced answering machines. Users can revalue, store, or forward email. VMS allows authorized company employees. Get a voice mailbox to receive and store audio from others, send audio to other mailboxes in the system, or send audio to a set of preset mailboxes.

Voicemail, also called a language message, allows you to leave a message to others. You can leave this message to your own voice, not only to any one person, but also to certain people. ^[1]

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Voicemail is using

(1) Dedicated voice mail mailbox;

(2) Digitally record notifications and messages;

(3) The message lasts ten seconds and repeats the function;

(4) Message waiting for confirmation (voicemail system allows you to know that there is a waiting voicemail message);

(5) Message forwarding / retransmission;

(6) Message broadcasting;

(7) Skip the message;

(8) Each individual message is deleted or stored;

(9) Expected message prompts;

(10) Online directory system.

(1) 75% of business calls cannot be established on the first call, and through voice mail, you can leave a more detailed message with your own voice and intonation. The receiver can answer the voice message based on the response of the message, without having to try to communicate repeatedly, or requiring the operator or secretary to leave a general reply message, which may not be communicated.

(2) Two thirds of all phone calls received are less important than those waiting, and voice mail can reduce the number of interruptions you make.

(3) When you leave a voicemail message, the calls made are generally shortened. Real conversations can contain a lot of chat. The average time for a voicemail call is 43 seconds, while the average time for a long distance call is 3.4 minutes. When used correctly, voicemail can speed up by 80%.

(4) For business calls at both ends of the coast or internationally, the time zone is no longer an issue. The message can be left to each user, and the corresponding response can be performed at a later time, or a voice mail message may be used to respond.

(5) Fewer conversations. Most voicemails get information the first time, which can reduce phone calls by about 50%.

(6) Available 24 hours.

(7) Increased customer business (messages can always be relayed).

(8) Reduced labor costs (requires fewer receptionists).

(9) A voice mail system can be used to broadcast notifications to the entire organization or specific groups of people. ^[1]