What Are the Best Tips for Barcode Asset Tracking?

Using barcode technology to manage fixed assets, his advantage is that in combination with barcode technology, each physical object is given a unique barcode asset tag. The entire life cycle from the start of the asset purchase enterprise to the exit of the asset can be used for the entire process of the fixed asset physical object. Track management.

Barcode Management

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When many industrial production manufacturers are transforming and upgrading and implementing information management, they often encounter a problem: how to connect the barcode management software and hardware (barcode printer, handheld terminal, scanner, etc.) with the company's existing ERP system And integration for more efficient and automated enterprise information management.

1. There are several types of product codes:

(1) System code: it is divided into "product code + product level code" as "letter + number + letter" format for easy differentiation; (product code see another attachment. Product level code is used to distinguish domestic orders from foreign orders and customers' needs Different price products.)

(2) Cargo code: unified as "supplier code (three letters) + contract number (four digits) + product code (N characters)"

(3) Production line code: "Order number (letter + 5 digits) + item number (two digits) + group (N characters)"

(4) Packaging code: a, box number: "carton box number (1 letter + 2 digits); B, box contents: packing list number:" (The first column indicates the box number code. The rest are The column uses the scanning machine to scan the barcode and enter the quantity, and the system automatically generates a packing list ").

2. Application process of product coding:

System code: The requirement is that each product has a unique code, which reflects product information and price information. The advantage is that the product and price will be closely connected, reflecting the appearance and quality of the product;

(1) Salesperson: After selecting the product information code, it is necessary to select the product grade code that meets the customer's requirements for product quality, and specify the product quality and inspection standards. After the selection, the system's cost price (not the actual purchase price) will appear. Therefore, it is necessary to fill in the product's selling price at the same time, so that the system can automatically calculate the total financial cost and automatically calculate the financial data such as total cost and profit.

(2) The examiner, because the price information of the product has been automatically reflected in the system, the prices will be automatically compared to pass the review. Items with questionable prices will not be approved. The main job of the inspector is to check the correct model of the product against the order of the salesman and the original order.

(3) Material department. According to the product code and quantity provided by the system, it will automatically compare with the inventory and automatically notify the insufficient quantity and product specifications. (The database of the inventory system and the order system needs to be docked to achieve this function). If the inventory is sufficient, the system will do the following according to the situation: a. If the order is a non-jumper and non-connector product, and the inventory is sufficient, the system will automatically process it to the salesman and notify the salesman to pick. And the system will automatically do "virtual picking" from the inventory data, deducting the corresponding data. Keep data valid for some hours (such as 24 hours). When the warehouse has the actual delivery time, it will automatically change to the real picking. If it is not out of stock, the virtual picking data is released and can be used for other orders. B, if there are jumpers or sufficient connector parts, the system will directly process to production. At the same time, the inventory data will be used for "virtual picking" procedures. C, the product inventory is insufficient, the missing quantity and the ordered quantity are listed in the blank column. After filling in the data directly, a "material purchase order" is generated and transferred to the purchasing module. D. All the above steps, even if they are automatic operation of the system, will record the data and indicate the status in the "process tracking";

(4) Purchase. On the order interface, the material purchase order will appear. According to the system number indicated on the purchase order, a, click directly to order, and the contract production page will appear. After entering the product code (or automatically filled in by the system), after selecting the supplier, The "Product Price" and "Product Chinese Description", as well as "Product Order Requirements" are automatically populated. You only need to enter the other required content in the remarks column, and then click OK to complete the contract. b. You can also open the complete order in the current way and click the quick order button to process the contract. (For a lot of products for a supplier in an order). C, these two methods can be carried out at the same time, the first operation is relatively simple for ordering items. Second, more items need to be ordered. It is stipulated that if there are more than 3 kinds of products ordered in an order, only the total number of items to be ordered is displayed on the ordering interface instead of listing them one by one. D. When all the missing products of an order are placed for order, the system will note the contract situation of the ordered products on the process. At the same time, a list of contracts will appear on the Submission and Inspection page. There is a blank field for "Delivery Date" after each product. Enter the delivery date after confirmation. The delivery date will be displayed in the system flow tracking column. Advantages: a. Avoid product price errors and replacement of ordering staff due to unclear quality requirements for the product; b. The system operates according to the lack of materials. It can avoid that several people in the existing system need to notify the order in order, and the phenomenon of missed order occurs. After the arrival of the goods, in the "urgent delivery and inspection" interface, enter: cargo code, delivery note number, quantity. Submit to quality department for inspection.

(5) Quality inspection. According to the "Cargo Code" on the product, the system on the inspection form will automatically generate the required items. You only need to fill in a few data. The specific performance indicators are attached to the code, so the purchase requirements, supplier production requirements, and quality inspection requirements are consistent. After judging the eligibility, the corresponding return or exchange button will appear. (The required quantity is the quantity that can be stored).

(6) Storage. (When the quality inspection is qualified, when the quantity entered into the warehouse is filled, the quantity that can be entered into the warehouse will be added to the actual inventory quantity as effective inventory). The receiving button will not appear until the consignee passes the quality inspection. Click on warehousing to submit the quantity. After the warehouse scan confirms, the warehouse is completed. The inventory is sufficient, and the system will automatically transfer the order to the salesman or production unit.

(7) Production picking. According to the order code, the warehouse administrator scans the product code directly and deducts the quantity. No need to fill in documents manually. Fiber optic cables involve the return of material. (The process is as follows: After filling in the ticket number, scanning the product label will automatically show the amount of required materials.)

(8) Delivery. Use the data collector to scan the bar code to enter the box number and the product code inside.

3. Advantages of combined application of barcode system and ERP system:

(1) The salesman can check the quantity and price of existing products at any time. And the relevant salesman's requirements do not require special remarks on material requirements, except for production process requirements.

(2) The current general-purpose data collector (simply called a scanning gun), combined with software for development and ERP system, is used to complete data collection and conversion. It can save a lot of confirmation work and reduce the error rate of personnel in the material department.

(3) Dealing with complaints is more targeted. When there is a customer complaint, the batch number and production group of the material used at that time will be queried in the system as soon as possible. There is also corresponding product quality inspection data. You can find out the problem in 3-5 minutes and recheck the products in stock in time. The quality of other orders using the same material can also be monitored in a timely manner. Avoid company losses.

(4) When the code is registered in the system, the corresponding original code and inspection standard (also a purchase requirement) must be filled in. Keep product requirements consistent. Guarantee the consistency of product quality.

(5) Inventory information can be used in a timely manner. This system can reflect that the salesman is directly facing the product warehouse and knows the current goods situation and price situation. No need to repeatedly confirm with other department personnel. Orders are not delayed due to the busy work of someone. Timely.

(6) The automation of financial statistics. Because the inventory data is true. (Every time you enter or leave the warehouse, you need to scan the barcode of the goods, and you need to enter the order number and quantity). In addition, the price of the product has been entered into the system when it is purchased and stored. The software can produce inventory data and inventory amounts in short time, statistical data of various goods and so on.

(7) The automation of the system. The system is automatic, even if the personnel in one department are not operating, the personnel in other departments are aware of the order situation. (The current process tracking requires the personnel of one department and one department to process the order in order to pass the order. If this system has sufficient products, the salesman will directly face the warehouse or production, and there will be a sufficient number of products in one order in the warehouse. Or the production staff can also operate in time. Make full use of time) (such as the staff of the quality department and the material department ask for leave, the work has not been handed over. Other temporary replacement personnel can also immediately carry out inspection and storage, out of the warehouse. Because the product requirements are on the system It can be fully reflected. The quantity and placement of the goods are very clear. No mistakes will occur, but the efficiency will be slightly reduced).

(8) Save labor. Now the work of some people can be replaced by the system. The workload of existing staff is greatly reduced. (9) Reduce error costs. Reduce the loss caused by operational errors between various departments (personnel errors, customer complaints, reputational losses caused by delays in delivery), and wasted time caused by communication.

(10) Improve the company's management standards.

(11) Add advantages to the company's competition.

4. Difficulties of the system.

(1) It is unclear whether the corresponding software of the existing ERP system and the data collector is compatible, and whether the database can use the same one. The current inventory data requires a lot of manual entry, and due to product coding defects, the data is not real, the time is not timely, and the system cannot automatically identify it. However, other companies have seen successful applications from the Internet, using barcodes with ERP systems. Due to the use of this system, some costs will be added (including development system costs and configuration equipment, personnel training).

(2) The corresponding software development of the collector is a difficult problem.

(3) "Cargo code", because it is accompanied by product level code + supplier code + contract number, the product code is useful for product circulation. How to use this in inventory data has some difficulties.

(4) Encoded data requires an input system one by one, but there is no need to repeat the input in the future. Each product must be confirmed one by one, and many people need to cooperate to solve it in the early stage. But relative to the future, this workload can still be overcome. Now the basic rules of coding have been listed, which is the lack of "corresponding to the coding currently used (coordinated with the salesman in the previous period as a transition method), the Chinese description of the product (for procurement), and the product inspection requirements (for Contract), special materials and materials (for product BOM).

(5) Code division of special products. Due to the implementation of a unified code, for special customer requirements. A product is made up of several parts, but the quantity is not uniform. Therefore, this product code needs to be split into several parts, so one code will be split into several parts, and how much is required for each part. This needs to be filled in manually.

(6) Because the coding of jumpers and connectors is more involved, the system needs to resolve this problem. (7) Because the two main codes of this system are "Cargo Code" and "System Flow Code". All information needs to be associated with these two codes. These two codes are also linked. Therefore, the amount of information contained is relatively large, and how to call certain information is a key point.

5. Difficulties in operation.

(1) It takes time for the salesperson to enter the code. But you can find it by adding one or two assistants. Need to be equipped with a "code manual", the previous period of efficiency is relatively low, after the salesman built the code list of products frequently purchased by each customer, the order efficiency will be more than doubled now. Just copy and paste.

(2) Unconventional products need to apply for a code input system before placing an order, which requires the cooperation of several departments, resulting in low efficiency for the first time. A code operation group can be added, consisting of 4 department personnel. Complete the confirmation of the code. (For example, the salesperson provides product information, the support department provides processing technology requirements and sample conditions, the quality department does the inspection project requirements, and the purchasing department does the product supply and price. After confirming, enter their respective information into the system. The requirements of the product can be reflected in future orders in one time. It will not affect the quality of this product in the future. So this work is time consuming;

(3) Due to the large number of products, the coding and entry of previous conventional products is heavy, and it takes approximately one month to complete the entry of conventional products.

(4) The system is unstable in the early stage, there will be various small problems, there must be a little trouble in the operation. ^[1]