What Is a Procurement Division?

The department in the company responsible for purchasing production materials.

Purchasing Department

Right!

The department in the company responsible for purchasing production materials.

Chinese name

Purchasing Department

Attributes

A division of the company

jobs

purchase

Complex

Purchasing Department

1) Responsible for the leaders and the company directly, and fully preside over the purchasing department to ensure the smooth completion of various tasks.

2) Review the annual procurement plan and procurement items, review the amount of materials received by each department, control them reasonably, and reduce losses.

3) Fully preside over the business negotiation of bulk commodity ordering, urge the responsible person in charge of the subordinate warehouse to check the acceptance and quality of the goods to ensure the normal supply and storage of materials.

4) Educational employees must abide by disciplines and laws in their work, be responsible for their work, and be free from malpractices. According to the company's plan, complete all kinds of materials procurement and safe storage tasks, and try to achieve savings and consumption reduction within the budget.

5) Supervise the heads of the purchasing group and warehouse group to strengthen the quality training of subordinate employees and continuously improve their professional level and working ability.

6) Responsible for the implementation of the employee system in this department.

7) Responsible for the professional knowledge training of employees in this department.

8) Strictly manage employees and propose rewards or penalties to the company based on their performance.

9) Strict internal management, implement the rules and regulations, and be responsible for the use and management of office equipment in the department.

10) Responsible for formulating work plans and supervising the implementation and completion of work plans.

1) Make a record of items entering and leaving the warehouse, and check and accept the incoming materials according to the company's "Material Acceptance Specifications" and make records.

2) Responsible for the daily management of the warehouse and check the status of the inventory products.

3) Send and receive materials in accordance with regulations, and plan and discharge materials into storage.

4) Inventory items every week so that the accounts and items match. Fill in the relevant figures of the warehouse and log in to the ERP.

5) Cooperate with the specific implementation of inventory products.

6) Do a good job in the handling of materials and the recovery and storage of waste products in the warehouse.

7) Store incoming materials in time and store them in a safe place to prevent collapse, loss or deterioration.

8) Check the safety and health status of the warehouse every day, and make timely corrections.

9) It is necessary to control the inventory of commonly used items and timely report the list of supplementary materials to the department.

10) Do supplier evaluation together with purchaser and inquiry.

11) Maintain and manage handling tools.

1) Familiar with the commonly used items and raw materials of each department, and thoroughly understand the market supply price and quality.

2) Master the brand, specifications, quality, and supplier of commonly used items, and understand their price fluctuation rules.

3) Arrange procurement according to importance and urgency, and arrange according to the amount of inventory to prevent backlogs and expirations, and make annual, seasonal and periodic procurement plans to ensure demand.

4) The purchase of goods must be compared with each other, and one cannot be fixed, so as to avoid the disadvantages of poor quality and high prices.

5) Establish information database of common materials, prices, suppliers, and service quality.

6) Make supplier evaluations with purchasers and warehouse managers, and feed the results back to superior leaders.

7) Do a good job of dynamic management of materials, grasp market material information in a timely manner, and do a good job of market research with multiple information and multiple channels;

8) Plant selection, material selection, material selection, etc.

9) Cooperate with the department manager to complete the negotiation of relevant procurement contracts, and do a good job of keeping department contracts and related records.

1) Earnestly implement the company's procurement management regulations and implementation rules, and strive to improve its own procurement business.

2) Purchasing personnel must understand the professional knowledge of related materials to avoid purchasing counterfeit and shoddy goods and being deceived by manufacturers.

3) Purchasing staff should pay close attention to changes in market conditions and grasp market information.

4) Purchasing staff should always go deep into the store to understand the commercial and customer conditions, in order to create the best procurement performance.

5) Do market research frequently, and grasp the competitor's product composition, price strategy, and promotional methods. And take corresponding countermeasures.

6) Absolute loyalty to the company. Rebates, entertainment, gifts, etc. of the manufacturer are not accepted, and the offenders will be dealt with in accordance with the relevant regulations of the company.

7) Procurement must be carried out in accordance with the company's procurement procedures. Procurement must be signed by the head of the purchase department and the "Material Purchase Order" approved by the leader of the department.

8) After receiving the procurement notice, the purchaser must complete the procurement tasks in a timely manner, according to quality and quantity.

9) Strictly control the quality of materials. Purchased materials must be accompanied by a warranty certificate and relevant qualification certificates. Special materials such as seeds, fertilizers, pesticides, agricultural films and other inputs must be accompanied by relevant test reports and product certification certificates.

10) After the items are purchased, they must be put into the warehouse in time, and cooperate with the warehouse manager to make a good acceptance. If the acceptance is unqualified, the buyer must promptly request the supplier to make compensation or return.

11) The purchaser shall not give the relevant materials to the parties in private (except in special circumstances with the consent of the department leader), and shall not hide the company's property in private.

12) When purchasing materials, the buyer must request a formal invoice and purchase order, and complete the invoice reimbursement at the same time.