What Is a Purchase Order Invoice?

Purchasing management refers to the management process of organizing, implementing and controlling the procurement business process. Business flowchart of the procurement subsystem. The business flow chart of the procurement subsystem uses the functions of purchase application, purchase order, purchase inspection, receipt and storage, purchase return, purchase invoice processing, and supplier management to comprehensively control the entire process of procurement logistics and capital flow. Follow up and achieve the company's complete material supply management information. The system is combined with inventory management, payable management, general ledger management, and cash management, and can provide comprehensive sales information management for enterprises. ^[1]

Purchase management

(Scientific management of the implementation process of corporate procurement activities)

Purchasing is modern

The status of procurement and outsourcing work is very important in the operation of an enterprise. Its impact is often the most direct and obvious reflection on cost and quality. For companies such as engineering companies and commercial companies, the proportion of procurement and outsourcing is significant. The significance is even greater. However, based on surveys of several different types and different types of enterprises,

Procurement occupies a very important position in the enterprise, because the purchased parts and components and

Standard procurement procedures

The content of the procurement operation is to start the distribution of procurement cases after receiving the "requisition case". The procurement manager first checks the requisition content, consults the "vendor information", "purchase record" and other relevant information, and then starts the inquiry process. After the quotation, organize the quotation information, formulate the bargaining method and various favorable conditions, conduct the bargaining, and after the completion of the quotation, submit the order in accordance with the verification authority. Detailed operating procedures and points such as:

Procurement procedures and points

Standard procurement rules

Purchase

Article 1 Division of Requisitioning Department

The requisition department for each material is as follows:

(A) standing materials:

The main characteristics of the traditional purchasing model are as follows:

1. The purpose of procurement is to purchase for inventory, and price is the focus of procurement

2. Quality control through ex post control, lack of effective evaluation and management of suppliers

3. The lack of communication and cooperation between the supply and demand sides is a short-term and unstable cooperative relationship.

4. Lack of ability to respond quickly to changes in market demand, low procurement efficiency and high cost

5. The purchasing department is independent and separated from other departments, which affects the coordination of the operation process

1. First of all, we must establish a complete supplier review system: clear regulations must be made for specific supplier qualifications, review procedures, and review methods.

2. Establish purchasing process, price review process, acceptance process, and payment settlement process.

3. Improve the training system for purchasers to ensure the effective implementation of the procurement process.

4. The evaluation of the price shall be signed and signed by the relevant persons in charge by the corresponding procedures to prevent the operation of the dark room.

5. Standardize the confirmation system for samples and decentralize the power of the procurement department.

6. Unscheduled supervision to regulate procurement behavior.

7. Establish a reward system, and the buyer should be rewarded after the price is reduced.

8. Strengthen development capabilities and seek cheap alternatives.

First, determine the qualifications of the supplier. To ensure that suppliers have good supply capacity. This is particularly important for large manufacturing companies, because the stable supply capacity of suppliers is critical to the stable production of enterprises, so these companies have a qualified supplier list, and procurement can only be limited to the suppliers in the list And this list should be approved by the company's technology and standardization department.

Second, the purchase price formation mechanism. In order to effectively manage the purchase price, usually the company needs a price group to verify the price limit of purchased items. The members of this group should be composed of senior executives, finance and procurement departments, so as to prevent procurement business personnel and suppliers from price Conspiracy to engage in self-interest.

Third, the determination of payment methods. This is a practical benefit, and companies should do their best to fight for a good payment method.

Fourth, quantity verification. After the supplier's goods arrive, the inspection quantity should be checked by the inspection department.

Fifth, quality inspection. For goods with quality requirements, inspection by the quality inspection department is required.

When we are thinking about how to improve our procurement management level and reduce the total procurement cost, first we need to understand what are the industry differences in procurement management? In this way, we can understand and adopt different methods to manage different procurement tasks in various industries. According to the generality and personality of procurement in various industries, we divide procurement management into four categories:

Purchasing is an important link in the supply chain, and it has a huge impact on the success of enterprise management. For any manufacturing company, the right raw materials and

I. Integrated thinking of procurement management and ERP integration

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1. Establish a detailed list of enterprise expenses. All the expenses of the enterprise should be recorded in detail on a form. This will help to find opportunities for capital savings and avoid waste, on the other hand, it will also help to compare the company's procurement operations with industry standards and eliminate invalid Purchasing operations.

2. Conduct cost analysis. Through cost analysis, enterprises should clarify what to purchase, who to purchase, and who to purchase according to their purchasing power needs. Through analysis, some key questions should be solved: How much is the purchase cost? Compared with other companies in the same industry, how high is the procurement cost? Preferred

Purchasing by industrial enterprises, that is, the process by which the enterprise purchases or supports the production of materials required by the enterprise. Generally speaking, the enterprise procurement process includes the procedures of clarifying procurement requirements, selecting suppliers, determining the purchase price, determining the delivery time and place, signing a contract, and receiving payment as required.

Purchasing can be divided into different types according to different standards.It can be divided into domestic procurement and foreign procurement according to region.It can be divided into direct procurement, commissioned procurement and transfer procurement according to procurement methods.It can be divided into centralized procurement and decentralized procurement according to procurement policies. According to the nature, it can be divided into general procurement and project procurement; according to the procurement subject, it can be divided into government procurement and collective procurement; and so on. The following is a brief introduction to the centralized and decentralized procurement commonly used by enterprises and the punctual procurement methods that represent the new trend of enterprise procurement operations.

1. Centralized procurement

Centralized procurement means that all the procurement tasks of an enterprise are carried out by a dedicated department. The specific method is to centralize the raw material needs of various departments of the enterprise, and the procurement department centrally inquires suppliers, issues orders and orders. Centralized procurement can enable the enterprise procurement department to use a larger amount of procurement as a weight to obtain a better discount price for the supplier. At the same time, due to the reduction in the amount of procurement operations, the cost of enterprise procurement is reduced, thereby reducing the cost of raw materials.

2. Decentralized procurement

Decentralized procurement means that the procurement operations of an enterprise are dispersed among various user departments, and each department or each independent unit meets its own procurement needs. Decentralized procurement can meet the needs of the using unit faster than centralized procurement; if the geographical location of the using unit is extremely dispersed, decentralized procurement can also save transportation costs by purchasing locally.

3. Purchasing on time

Just-in-time procurement, also known as JIT (JustInTime) procurement law, is an advanced procurement model that represents a new direction for the development of enterprise procurement.

There are many differences between punctual procurement and traditional procurement methods, which are mainly reflected in the following aspects:

First, fewer suppliers, even single-source supply.

Second, supplier selection criteria are different.

Third, the requirements for on-time delivery are different.

Fourth, the needs for information exchange are different.

Fifth, different strategies are adopted to formulate purchasing batches.