What Is Communication Planning?

The project communication plan is the planning and arrangement of various aspects of communication work, communication methods, communication channels and other aspects of the project. For most projects, the content of the communication plan is part of the initial phase of the project. At the same time, the project communication plan needs to be regularly checked according to the results of the plan implementation, and it needs to be revised if necessary. Therefore, the project communication plan management is a work that runs through the entire project process. The project communication plan is closely linked to the project organization plan because the project communication is directly affected by the project organization structure.

Project communication plan

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The project communication plan is the planning and arrangement of various aspects of communication work, communication methods, communication channels and other aspects of the project. For most projects, the content of the communication plan is part of the initial phase of the project. At the same time, the project communication plan needs to be regularly checked according to the results of the plan implementation, and it needs to be revised if necessary. Therefore, the project communication plan management is a work that runs through the entire process of the project. The project communication plan is

The phases of the project cycle are as important, and even critical, as every loop in the "interlocking loop." In order to do a good job at each stage to achieve the expected standards and effects, it is necessary to establish communication channels within the project department, between departments and departments, and between the project and the outside world, which can quickly and accurately communicate communication information so that The various departments within the project have reached coordination; the project members have their own job responsibilities and understand the contribution their work has made to the achievement of the overall organizational goals; through a large amount of information communication, identify project management issues, formulate policies and control Evaluation results. Therefore, without good communication, it is impossible to do a good job of human resource management, and it is impossible to achieve better.

1) Collecting Information

Communication can be simple or complex. For some people, is it difficult to communicate anyway to express my opinions? However, during the project, there are so many people related to the project. Therefore, it is necessary to consider not only expressing opinions, but also "what kind of time, what method, and what kind of information to convey what kind of person.

Many project managers are passive project managers. Is that you first say what you want

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The preparation of the project communication plan is based on the collected information.

Nine areas of project management

1. Communication requirements. Communication requirements are those involved in the project (

Communication management plan. A communication management plan is a document that provides:

The structure of the collection and archiving specifies the methods used to collect and store various types of information. The process used should cover the collection and distribution of previously published material updates and corrections.

Sending structure, to whom detailed information (status report, data, progress, technical information, etc.) will flow, and what method (written report, meeting, etc.) will be used to release various types of information. This structure must be compatible with the responsibilities and reporting relationships defined by the project organization chart.

A description of the information being sent, including the format / protocol used at the level of detail.

Product progress, showing when each type of communication occurs.

A method for retrieving information in scheduled communications.

As the project progresses, revise and refine the method of communication management plan.

According to the needs of the project, the communication management plan can be formal or informal, and can be detailed or outline. The communication management plan is a subsidiary part of the overall project plan. ^[1]