What is the donor confirmation?

The donor confirmation is the way that non -profit organizations recognize individuals and entities that contribute to support the work of the organization. In some cases it may be a simple letter of thanks. In others, this may be a formal recognition procedure, such as engraving the name of the donor on the plaque or the wall of the contributor. The donor confirmation process is part of the way the non -profit cultivates a permanent relationship with the supporter.

You say "thank you" when the gift is a gift is never necessary, but it's always a good form. Non -profit organizations rely on gifts to create most of their operating budgets. It is in their best interest to observe every formality and make sure it expresses recognition for gifts. The donor confirmation is usually the function of the body's development department. Development staff manages the whole relationship with donors and potential donors.

One of the first things that a development officer does when a gift is received, a letter to confirm the donor confirmation. Other forms of recognition may be extended to the donorThe grace letter ensures that the donor is formally thanked at least once. The letter of thanking is an official step in the process of growing donors, which is considered a proven practice in the collection industry.

In some cases, the donor confirmation letter serves to meet the tax requirements. For example, the non -profit tax law in the US requires the organization to provide donors with a confirmation of their donations that indicate whether the gift is deductible. The confirmation must also contain a language that states that nothing valuable has been received for the gift. Many sending a separate confirmation uses many organizations as a donor confirmation and combines both functions.

There are other ways to recognize donations as soon as the letter was sent. Some organizations host a special donor confirmation for the main donors a year. Other organizations publish a list of donors in the annual report or asadvertising in leading publications. In some cases, non -profit organizations propose special confirmation programs that include adding donors' names to a donor wall or a special donor plaque that has been displayed for one year or more.

The key to proper confirmation is understanding the role it plays in growing donors. Non -profit organizations seek to develop long -term relationships with donors. This makes sense, because donors are their primary source of income. Development offers are designed to move donors in the process of giving, ensuring that they regularly give and increase the size of their gifts over time. Donor confirmation is an important way to feel awarded and maintain them engaged.