What Is the Document Management Process?

File management is one of the five functions of the operating system, which mainly involves the logical and physical organization of files, the structure and management of directories. The so-called file management is the collective name of a group of software that implements unified file management in the operating system, managed files, and some data structures needed to implement file management (the organization responsible for accessing and managing file information in the operating system) From a system perspective, the file system organizes, allocates, and recycles the storage space of the file storage, and is responsible for file storage, retrieval, sharing, and protection. From the user's perspective, the file system mainly implements "access by name". As long as the user of the file system knows the file name of the required file, he can access the information in the file without having to know where the files are stored.

File management is an important function in the operating system. Its importance is that in modern computer systems, user programs and data, operating system programs and data, and even various input and output devices all appear in the form of files. It can be said that although there are various storage media for files, such as hard disks,

Centralized storage, unified file sharing

The management of document security in general enterprises is roughly divided into the following four stages:

The first stage: formulate the internal confidentiality system of the enterprise, strictly limit the scope of the confidential documents to the crowd, set up a confidentiality management agency, assign special personnel to keep the confidential documents, and ensure the security of the documents through the system and discipline constraints.

The second stage: With the popularization of computer applications, file security management simply through the system becomes more and more inadequate. Enterprises begin to use special confidential equipment to manage confidential documents, such as installing special secret computers and using authentication storage devices.

The third stage: In order to adapt to the requirements of informatization work and paperless office, and with the development of Internet technology, in order to respond to threats from the Internet, many companies use blocking methods, such as internal network isolation, USB port sealing, Prohibit printing and other methods to manage internal confidential documents.

The fourth stage: With the deepening of the application, people gradually realized that through the above system of restraint and plugging, the problem of leaks cannot be solved fundamentally, which has brought great inconvenience to employees' daily work and severely reduced With the enthusiasm and efficiency of work, more and more unable to meet the needs of management. Enterprises urgently need to do it in a more humane way

Start document management system

Focus on document management, solve the document transmission, shared version and security between multiple users such as enterprises and organizations. The system is a B / S structure plus a C / S structure, which can be perfectly used in various environments. The system supports distributed storage, HA dual-system hot standby, and multi-server clusters, which can meet the needs of a large number of users and high concurrency ^[2]

DocMgr, using a postgresql database

KnowledgeTree Document Management, in addition to the open source version, there are also commercial versions available

MyDMS

OwnCloud: a well-known open source software project originating from Germany, which has been introduced into China by a company called Evergreen Technology. This project provides a powerful system solution, a cloud storage file management that takes both mobility and security into consideration solution. It can provide centralized file storage, uploading and sharing services for enterprises or projects. It is particularly suitable for enterprises to establish their own dedicated file management systems. It is the preferred platform for storage management of unstructured big data and multimedia files. Gain control of the most critical information and data of your business operations.

Other flickr, yupoo, and other online image management sites, can only manage pictures, not other types of files

Windowns Explorer

QTTab file organization tool

FreeCommander File Organizer

Total Commander File Organizer

Everything file name search tool

Ava Find File Name Search Tool

Locate32 file name search tool

Google Desktop Search

TrueCrypt encryption software

Winzip file compression tool

Winrar file compression tool