What is the HRIS System?

HRIS stands for Human Resource Information System (Human Resource Information System), which is an organization's process of collecting, preserving, analyzing and reporting information about people and their work. "System" specifically refers to the process of combining various decentralized activities into a reasonable and meaningful whole to achieve a specific goal. HRIS is a human resource decision support system, which can provide all kinds of analysis and statistical data required for human resource decision at any time.

HRIS

Information systems can be manual or computerized. Smaller organizations (less than 250 people) use manual file management and index card systems. And in large organizations,

To establish a human resources information system, four aspects must be specifically considered:

The first is to plan the system. This includes making everyone fully understand

One

One use of human resources information systems is to establish personnel files for people and resource planning. Personnel files can be used to estimate the knowledge, technology, abilities, experience, and professional aspirations of the current workforce, as well as to predict future human resource needs. These two kinds of information must complement each other, otherwise it is useless for human resource planning. For example, forecasts that are not based on the status of existing personnel in the organization are obviously useless to the organization. And we only have an understanding of the number, technology, and experience of future personnel before we can formulate an action plan to solve the anticipated problems.

two

Another use of the human resources information system is to explain some concepts through personnel files. Such as the determination of promotion candidates, the assignment of special projects, job transfers, training; affirmative action planning and reporting, salary incentive plans, career plans and organizational structure analysis. These tasks must be completed by relying on human resources information systems.

three

The third purpose of the HR information system is to provide various reports for leaders' decisions. Such as work reports for daily management: including job vacancies, new employee recruitment, resignation, retirement, promotion, and salary. It can also provide government agencies and some designated units with prescriptive reports and analytical reports for internal research of the organization to indicate the gender, ethnicity and age distribution of labor in various departments or management levels, employees by consumption level The welfare situation can also indicate the validity of the statistical relationship between the test scores of newly recruited employees and the performance evaluation scores. In short, the human resource information system is a basic work in human resource management. It can provide decision-makers with many essential decision-making information, making management and decision-making more scientific and more practical.