What does the project assistant do?
The project assistant usually helps the project manager or the project director with the obligations necessary to perform the work. In most cases, this includes administrative and administrative functions. The project assistant could also attend meetings and will probably be responsible for answering questions in the absence of the project manager. Depending on the size of the project, the assistant may be devoted to a single job and project manager or can help more than one manager for more than one project simultaneously.
The core of the project assistant's work generally revolves around spiritual and administrative duties. Most projects rely strongly on files and tables, including time lines, budgets and tasks lists. Maintaining these updates, communication of updates and documenting changes is a critical part of project management and are obligations that generally fall on the assistant when they exist. Many companies have specific requirements regarding what is neededdo not document and what the cept must be in physical files.
other types of paperwork often fall on the project assistant. This may include requests and submission of insurance forms and permits, filling in orders and more. It also often includes correspondence, such as providing regular messages and client updates.
The project assistant also often attends meetings and participates in conference calls. This usually includes both the team's internal meeting and the client meetings. In many cases, the assistant will be entrusted with notes from the meeting and the development and distribution of the meeting report afterwards. An important part of these reports is to identify the action items and assign responsibility for each. It is also important to identify maturity data.
While the project manager or director traditionally has more responsibility for decision -making, the manageasistant must be informed about the project status becauseTo be asked to answer questions, unless the manager is unavailable, he must always be aware of the project status and ensure that the project remains in the budget and plan. Project managers may be at meetings, sick or holidays when a team member needs information. Knowing where to find the data is critical.
Project assistant, which is not devoted to a single project, but rather responsible for the support of multiple managers or more projects, will be responsible for fulfilling these obligations for each project. This means that the assistant must be very organized. It must also be able to prefer duties and know what to do when the requirements of two or more projects are in conflict.