What Does a Purchasing Assistant Do?

Purchasing clerks mainly do various document processing and part of external work for the purchasing department. Different companies will have different arrangements.

Purchasing clerk

Right!

Purchasing clerks mainly do various document processing and part of external work for the purchasing department. Different companies will have different arrangements.

Chinese name: Purchasing clerk
Foreign name: Purchasing agent

Duties: Do various document processing for purchasing department
Explain: Different companies will have different arrangements

There are many procurement tasks for medium and large companies. In order to cooperate with various procurement processes such as application, approval, inquiry, ordering, acceptance, storage, payment, and repair (part of the enterprise ERP), there will be a large number of documents. Work includes data entry and other content. Most companies will have the purchasing department equipped with a purchasing clerk or purchasing assistant to handle these matters to assist buyers in completing their tasks.

Example: Job responsibilities of purchasing clerk in a company:

(1) Registration of purchase order and acceptance form.

(2) Registration of purchase orders and contracts.

(3) Delivery records and tracking.

(4) Arrangement and reception of supplier visits.

(5) Unified application and reporting of purchase expenses.

(6) Application for import and export commodity documents and procedures.

(7) Computer operation and file management.

(8) Undertake insurance and notarization matters.

(9) Placing purchase orders and reminders

Purchase clerk job content:

1. Prepare documents such as purchase contracts, unit price comparison, and quotation entry system.