What is an administrative assistant?
Administrative assistant has many same duties as the secretary, including writing, submitting, answering phones and writing notes at meetings. In addition, it can also supervise the logistics of the Office, cooperate with supervisors of important projects and oversee the secretaries. Although only a small formal education, executive assistants or those who work in specialized fields may need additional training.
duties
The duties of an administrative assistant often go far beyond the limits of secretary tasks and include the treatment of logistics things for the office, such as ordering delivery, handling of mail and paperwork that goes inside and out of business, and coordination of people schedule. In many cases, it is a source of information with the public and sometimes acts as the "face" of society. Some older assistants also supervise junior assistants or secretaries, in which case they may need periodic perforations NEbo presentation Rmance. Many people in this position also help with the training of new employees, especially if they do administrative tasks. The administrative assistant also needs some practical knowledge, such as how to work with different office facilities.
Skill set
People working in this position must be very good with details and able to handle many tasks at the same time, as they are often responsible for more people's plans and can supervise the progress of several projects at the same time. They should also be good with people, because work requires a lot of interaction with people in the office and clients. An important part of the work is also the ability to call and work independently, because an administrative assistant is a person who is likely to know which documents are important and which can be discarded which e-mail to deal with the office level and to be handed over to the upper management and how wellCall the chain of command to make things. In addition, administrative assistants must be articulated, well in writing and good with technology because they are often obliged to respond to mail, document proofreading and work with databases.
SPECIALTIES
Administrative assistants can specialize in a particular department in organization, such as human resources or IT, although it is more common in larger organizations. Executive administrative assistants only work with higher management in society. They may be responsible for a group of people or can only work with one. In both cases, the assistant is responsible for controlling access to management, carrying out the travel and conference arrangements and interaction with sellers, managers from other companies and members of the Board of Directors, in addition to regular administrative obligations. Generally speaking, the higher the execoint, the more skills and experience needs an assistant.
In addition, administrative assistants can specializeWhether on a certain area such as medicine or law. In addition to the normal obligations associated with this position, it also performs tasks specifically related to this field. For example, a legal assistant may also explore legal precedents and help to prepare briefings, while a medical assistant must usually know about invoicing insurance or laboratory procedures. Some people also do this job from home over the phone and the Internet, in which case they are called virtual administrative assistants.
training
In many cases, a person can start working in this work with high school and some training in business and computer skills. For specialized positions, for example in a medical or law firm, they must know the vocabulary specific to this position. A certificate from the educational program, the title of collaborator or certification through the recognized body can help in terms of hiring or promotion.