What Is Online Document Management?

Document management refers to the review, storage, classification, and retrieval of documents, spreadsheets, graphics, and image scanned documents. Each text has a record similar to an index card, which records information such as author, document description, creation date, and type of application used. These documents are generally archived on cheaper tapes and, in special cases, on readable and writable discs.

Document management

Document management means documents,

Document Management Document is an important intellectual asset of an enterprise.

In enterprises, documents are generally

What types of documents and other content can be created in your organization.

Which templates to use for each type of document.

What metadata is provided for each type of document.

Store documents at each stage of the document lifecycle

Identify document management roles Make sure your plan includes feedback from key project leaders in your organization, you have the right team to implement the solution, and you know who will participate in the document management process. Zhide E6 Collaborative Document Management System For more information on creating a document management planning team, see Determining Document Management Participants and Project Leaders.

Analyze the purpose of the document. After identifying who uses the document, determine what type of document they use and how they use it. For more information, see Analyzing Document Purposes.

Plan the organization of your documents You can place your documents in libraries, team sites, and portals. Office SharePoint Server 2007 provides a range of document organization and storage capabilities, from specialized websites (such as record libraries) to free-form document libraries (for special document creation and collaboration). In a library, you can further divide content into folders and subfolders. For more information, see Plan your document library.

Plan how to move content between locations At different stages of the document life cycle, you may need to move documents from one website or library to another. For example, the publishing process might include moving documents from a staging site to a public Internet site. If you need to convert content from one format to another when moving content between sites, you also need to plan for content conversion. For more information, see "Planning the Flow of Content" in the topic Planning Document Library.

Plan content types Use content types to organize information about document types, such as metadata

Hierarchical display-hierarchical document storage and presentation form, making the document more

Document management

Easy to check.

Rights management-manager authority system based on hierarchical documents. Through the document directory and document type manager, the requirements of confidentiality of documents and permission checking are met.

Document publishing--Documents are published internally, making documents published to the internal document review interface.

Import and export-import and export of documents refers to exporting the specified documents from the system by selecting them, and restoring their contents from the corresponding files to the system and converting them into documents. This allows documents to be stored as files with a specific structure for backup or resource sharing, and provides a good way for document backup, document migration, and data sharing.

Document attachments-Document attachments change the attributes of documents that only record text information, and expand to include the ability to attach files, audiovisual materials, etc. through documents.