What Are the Different Ways to Take Inventory?

Inventory is a kind of operation to check and count the actual quantity of inventory goods in a specified period or temporarily.

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There are usually two types of inventory:

One is regular inventory, that is, a comprehensive inventory of the warehouse, which refers to a comprehensive inventory carried out within a certain period of time, usually quarterly, semi-annually or before the end of the year. Inventory reconciliation;

The second is a temporary inventory, that is, when a warehouse loss of goods occurs, or the clerk changes, or the warehouse and the owner consider it necessary to carry out an inventory reconciliation, organize a partial or comprehensive inventory.

It mainly includes the following aspects:

(1) Quantity inventory;

(2) Weight inventory;

(3) Account verification;

(4) Reconciliation of accounts.

Inventory is divided into manual inventory and inventory machine inventory

Manual inventory: mainly rely on personnel to manually record inventory content, product data, and then check with the computer.

Inventory machine inventory: Use the data collector device to import the product information that needs inventory to the collector, then use the inventory machine to scan the bar code of the product, and then display the corresponding information. The inventory staff enters the collection according to the realized quantity, and finally imports the system management software Yes, generate profit

1. The quantity of goods is to ascertain the actual quantity of the goods in the warehouse through point counting, and check whether the inventory book data is consistent with the actual inventory quantity.

2. Check the quality of the goods. Whether there is any change in the quality of the goods in the warehouse, whether it has exceeded the expiration date and shelf life, and whether there is a long-term backlog. If necessary, a technical inspection must be performed on the goods.

3. Storage conditions Check whether the storage conditions meet the storage requirements of various products. Such as whether the stacking is reasonable and stable, whether the temperature in the warehouse meets the requirements, and whether various measuring instruments are accurate.

4. Inventory safety status check whether various safety measures and fire protection, equipment meet safety requirements, and whether buildings and equipment are in a safe state.

There are various losses during the operation of the store. Some losses can be seen and controlled, but some losses are difficult to calculate and calculate, such as theft, book errors, etc. Therefore, it is necessary to know the profit and loss status of the store through the annual inventory.

Through inventory, one can control

Stores should carry out the following principles when conducting product inventory:

True: Inventory all points and information must be true. Cheating or falsification is not allowed to cover up loopholes and mistakes.

Accuracy: The process of inventory is required to be accurate. Whether it is data input, display verification, or inventory count, it must be accurate.

Complete: the flow of all the inventory processes, including the planning of the area,

Inventory work in manufacturing or

Inventory plan

Many inventory managers of small and medium-sized enterprises, because of their lack of experience and failure to make an inventory plan, are in a mess, especially without an in-depth plan for the preliminary stage, so that when the inventory is reopened, the warehouse is still out of order, so it is delayed The time of the day made the participants grumble.

Generally speaking, the inventory plan should be specifically formulated and released more than one month before the review date. For example, from June 26th to June 30th, it is expected to be a review (commonly referred to as a "big check", as it refers to a review), then an inventory plan must be established before May 31. In this way, the warehouse staff can be required to make a preliminary review for the complete implementation of the review;

1. Daily Handover Count

Before closing the store every day, check the quantity of the goods in the store on that day, keep a handover log, and check the person's signature for confirmation.

The next day, the successor will check the quantity according to the transfer log, and sign and confirm it if it is accurate. If there is any problem, please contact the transfer person in time and report it.

(I) Arrangement of inventory personnel

1. Notes on staffing

(1) Except for the necessary left-behind staff, all staff in the branch floor department should participate in the annual inventory, including the administrative department, etc., and must support the floor inventory.

(2) One month before the inventory, each department will arrange the personnel participating in the inventory for scheduling. One week before the inventory, in principle, the annual leave break will be cancelled, and any vacation should be stopped on the day of the inventory.

(3) Each department will participate in the inventory reporting team, and must indicate which are the counting staff and which are the entry staff.

(4) The inventory team uniformly arranges the inventory personnel of the entire store, divided into inventory area inventory personnel, and display area inventory personnel.

(5) When the inventory team arranges the personnel in the daily display area, each district team must include the managers, supervisors, and skilled employees of the operation department of the district, and the manager is the director of the sub-console in the district.

(6) Inventory team In the staffing arrangement of each district team, it is necessary to specify the initial entry personnel, counting personnel, re-entry personnel, counting personnel, etc.

2. Notice of staffing

(1) Inventory arrangement

The inventory team will arrange all the inventory personnel on the floor after the list and scheduling of the personnel participating in the inventory reported by the street department, and notify each department by written notice and announcement 7 days before the inventory.

Inventory personnel will arrange the inventory area inventory and display area inventory twice. The inventory area of the supermarket is divided into different inventory partitions. Each inventory area is set up with an inventory group and a sub-console. Each sub-console is equipped with a sub-contractor to fully control the progress of the inventory work.

(2) Arrangement of review personnel of the Ministry of Security

According to the inventory situation, the Ministry of Security arranges personnel according to the inventory area inventory and display area inventory twice. Each district is required to arrange personnel for review. The focus is on the boutique department and the home appliance department. Tobacco and liquor department and areas prone to point errors.

(II) Training of inventory personnel

After the inventory team is established, it must formulate a detailed inventory plan, including training of the inventory team personnel, inventory management training, inventory staff training, and input staff training. Establish training files and conduct inventory training assessments, requiring all participating inventory personnel to pass the assessments.

The specific content of inventory training mainly includes the following aspects.

1. Inventory training

(1) The inventory table is used when inventory areas are counted. For all inventory areas, the inventory team sets up inventory tables.

(2) The inventory table is numbered. Under a certain number, the increase of the inventory table must be registered and reviewed by the inventory group before it can be added.

(3) Obtain the inventory table from the main console before the inventory. After the inventory is completed, return to the overall console.

(4) The inventory list must be checked and confirmed by the inventory commissioner of the Ministry of Security before it can be sealed and waited for input into the system.

(5) If you need to modify the numbers on the inventory table, as follows: 1, 2, 3, 4, 5, 6, 7, 8, 9, 0.

(6) If you need to modify the numbers on the inventory table, you cannot use correction fluid or circle coating method. You must cross out the original data and rewrite.

(7) Only the product name is recorded on the inventory table, so the data on the inventory table is the total number of all the inventory of the product under the inventory location.

(8) The data on the inventory table can only be written with blue or black signatures or ballpoint pens, but not with red pens, pencils or colored pens.

(9) Inventory personnel must sign the inventory form in Chinese block letters.

2. Inventory training

(1) The principle of points:

The credit must be the number of sales units, that is, the unit when the product is counted. For chewing gum, if the supermarket sells the whole box, the unit of counting when counting is XX box.

The inventory in the inventory area is a group of two people, who are counting at the same time. When the two people's points are consistent, the data is recorded on the inventory table as inventory data.

The inventory in the display area adopts the "mutual point method", that is, the initial operation staff of commodity A is different from the recheck staff and the three-point staff, and the counting staff is different from the record staff.

Samples provided by non-suppliers must be counted free of charge. Sample accessories are not counted.

Gifts need to be regarded as commodity management, accounted for, and marked with the number of gifts, which is convenient for statistics of the number of gifts and subsequent allocation.

If the product is less than one sales unit, it is not counted. If it is a zero-removal product, it can be counted as a decimal.

(2) Points in the display area

Initial requirements

When inventorying shelves or freezers and refrigerators, they are ordered from left to right and top to bottom; two groups of one, one point, write the quantity on self-adhesive paper, place it on the top of the commodity price card, and the other person Enter the number using HHT (Hand-Held Terminal, a data collector).

Inventory figures should be written clearly and should not be confusing.

If the number is wrong, it should be altered as required.

When taking inventory, be sure to take inventory by sales unit. If it is not enough for one sales unit, it cannot be counted. It should be taken out and placed in the storage place for the goods to be processed.

When taking inventory, check the expiry date of the merchandise by the way. Expired merchandise should not be clicked in and should be placed in the place where the goods to be processed are stored.

For products that cannot be identified by number, use red sticky paper for identification, and report to the console for processing.

If it encounters non-headquarters bulk cargo, it will be sent to the sub-console and put into the storage place in the bulk cargo area.

Checkpoints

When rechecking, first confirm the area that needs to be rechecked, whether the entry of the initial point has been completed, and whether there are any missing areas.

Multiple points need self-adhesive red with different colors to show the difference.

For the HHT entered in multiple points, the initial point data must be cleared before the double point data can be entered.

The process of the initial point is repeated when the check is repeated, but the personnel are different.

Provisions

The products that need to be drawn on the floor are the products with different quantity between the initial point and the complex point, the missing items in the initial point or the complex point, or the incorrect positions in the initial point and the complex point.

The inspection of the Security Department is to select products that are small in size, high in unit price, large in quantity, or easy to click.